🚀 Our story

Partly's mission is to connect the world's parts and we're doing that by building the first global platform for replacement parts, starting with auto parts. Our big vision is to accelerate the world towards a sustainable future where waste is eliminated and all replacement parts are universally searchable, accessible and available to all.

Founded by ex-Rocket Lab engineers, we utilise cutting-edge technology to solve challenging but exciting problems that make a huge impact in a $1.9 trillion industry. We've more than tripled our team over the last 12 months and expect to double in size again over the coming 12 months. We're a global team spanning both Europe and Australasia.

We provide a scalable digital infrastructure solution to some of the world's largest businesses and the most exciting startups. Partly's solutions are integrated across hundreds of companies globally, providing the backbone for cataloguing and managing parts online.

Our investors in Blackbird Ventures (Canva, CultureAmp etc.), Square Peg, Octopus Ventures, Hillfarrance, Icehouse, Peter Beck (Rocket Lab), Akshay Kothari (Notion Co-Founder) and Dylan Field (Figma Co-Founder).

We're continuing to build a world-class team and ensuring Partly is a place where people can do the best work of their lives. We're proud of the culture we've built at Partly, and our values are lived throughout every experience.

🖍️ This role

The Executive Assistant (Talent & Exec Support) will be responsible for managing recruitment processes, supporting C-level executives, and ensuring operational efficiency across various platforms and tools.

Reporting directly to the Chief People Officer, this role will play a critical part in hiring top talent, ensuring seamless communication across teams, and optimising workflows.

This role is ideal for someone adaptable, who thrives in a fast-paced environment, enjoys building relationships, and is skilled at balancing and prioritising competing responsibilities.

💻 What will you do

• Talent coordination and ATS management: Manage applicant tracking system (Ashby), post and maintain job ads, coordinate interviews and schedule follow-ups to maintain a positive candidate and stakeholder experience.

• Provide executive-level support: Handle scheduling, communication, and administrative tasks for C-level executives, ensuring efficient workflows and alignment with organisational goals. This will include travel, scheduling meetings, internal comms, invoices/receipts etc.

• Employee experience initiatives: Work with our Operations Manager (Employee Experience) to help organise and execute our peak employee experience moments, including team offsites, external events, birthdays, anniversaries, All-Hands meetings, and ad hoc initiatives.

• Support document preparation and management. Draft NDAs, contracts, and agreements using tools like DocuSign and Lumin, ensuring accuracy and timely delivery.

• Ensure platform access for executives. Set up and manage access to essential platforms, including Airwallex, Clay, Uber, and Xero, while supporting executive needs.

Want to learn more about the problems we're solving and the culture we're building at Partly? Hear directly from our team here: https://shorturl.at/iAFUX

🥷 Your skills

• 2+ years of experience in Talent Acquisition and Executive Support. You should have a proven track record in managing recruitment processes, handling executive-level communication, strong calendar management and booking complex travel itineraries, ensuring seamless support for C-level executives.

• Proficiency in coordination and logistics. Skilled in managing schedules, interviews, and follow-ups to ensure a positive candidate experience.

• Strong ATS management skills. Experience overseeing and managing applicant tracking systems to streamline recruitment and improve efficiency. (Prior experience using Ashby is a strong bonus, but not necessary)

• Exceptional communication skills. Comfortable liaising with C-level executives, candidates, and external agencies to facilitate smooth processes and partnerships.

• (Bonus) Excellent CV screening and sourcing abilities. Ability to identify top talent and assess candidate alignment with organisational needs and culture.

• (Bonus) Familiarity with tools and platforms such as ATS, calendar management systems, Clay, 1Password, Uber, Airwallex, Xero, Notion, Loom, DocuSign, Lumin, Slack, Microsoft Office Suite, and Google Workspace.

• (Bonus) 2+ years of Executive Assistant experience. Proficient experience managing C-Suite at a 1-2:1 ratio.

Please note: if you don't have all the skills/experience listed above but believe you could be outstanding in this role, please still consider applying. Many folks, especially those from underrepresented or marginalised groups, often count themselves out. Please allow us to learn more about you and why you're exceptional!

🪅 Benefits

• Competitive base salary. Even though we’re a small startup, we offer competitive salaries.

• Flexible working hours and location. We have an office-first culture but you can work remotely or from home whenever it suits you. There are no fixed hours so you can choose to work when you’re most effective.

• Monthly team lunches to celebrate our wins and enjoy each other's company outside the office.