EA - Political Engagement Admin

Location: Fully Remote (Philippines)

Schedule: EST (with required overlap during the company working hours)

Salary: $2,000 - $2,500 USD/month

A dynamic real estate team dedicated to transforming the home-buying experience is seeking an organized, detail-oriented, and tech-savvy Political Engagement Admin. This forward-thinking organization specializes in empowering first-time homebuyers through innovative programs and cutting-edge technology, all while delivering personalized, top-tier service.

This role is ideal for someone who thrives in a structured environment, has exceptional attention to detail, and excels in using modern tools like AI platforms and Smartsheet to streamline workflows and enhance productivity.

Key Responsibilities

Calendar Management & Coordination

• Maintain and organize the owner’s calendar with precision.
• Coordinate meetings across multiple stakeholders and teams.
• Anticipate scheduling conflicts and proactively find resolutions.
• Ensure reminders, prep materials, and follow-ups are always in place.

Data Input & Spreadsheet Management

• Create, update, and maintain organized spreadsheets for tracking contacts,projects, and tasks.
• Ensure data integrity and consistent formatting for easy access and analysis

Smartsheet Oversight

• Utilize Smartsheet to organize workflows, timelines, and task lists.
• Build and maintain dashboards, automations, and collaborative tracking systems.

Relationship & Event Tracking

• Research and input potential relationships (individuals, organizations, collaborators) relevant to the business.
• Track upcoming events, conferences, and opportunities for strategic involvement.
• Maintain a living document of networking, partnerships, and outreach efforts.

AI-Enhanced Productivity

• Use AI tools to assist with summarizing notes, drafting communications, automating workflows, and identifying improvements to existing processes.
• Stay up-to-date with AI trends and tools that can support administrative efficiency.

Executive Support & Accountability

• Keep the owner on track with tasks, deadlines, and commitments.
• Provide gentle reminders and summaries to ensure nothingfalls through the cracks.
• Anticipate needs and solve problems before they arise.

• 3+ years of administrative or executive assistant experience (remote/offshore experience a plus).
• Expert-level proficiency inSmartsheetand spreadsheet tools (Google Sheets,Excel).
• Strong working knowledge of AI tools such as ChatGPT, Notion AI, etc.
• Excellent communication and interpersonal skills
• Impeccable organizational skills with an ability to manage multiple priorities.
• Self-starter with a proactive mindset and high level of integrity.
• Ability to work independently and adjust to changing priorities quickly.

Nice to Have:

• Experience supporting founders, executives, or entrepreneurs.
• Familiarity with CRMs, event planning tools, and project management platforms.
• Background in startups or fast-paced, collaborative environments.