Assistant Property Manager

OCF Realty is a leading property management firm based in Philadelphia that is committed to providing exceptional services across a diverse portfolio of residential properties. We are seeking a highly organized Assistant Property Manager to oversee common area maintenance, coordinate life safety inspections, ensure building compliance, and manage related maintenance contracts. In this role, you will be responsible for managing common area repairs, scheduling and documenting inspections, and facilitating on-site meetings for insurance, lender, and life safety inspections. Exceptional time management, communication, organizational, and documentation skills are essential. If you have a proven track record in efficiently handling overlapping deadlines and excel at managing data, we’d love to hear from you.

This position offers a salary of $55,000-$65,000 commensurate with experience and includes a comprehensive benefits package that includes paid time off, medical and dental insurance, and 401k matching.

• Manage repairs in common areas of multi-family buildings based on internal and resident maintenance requests. 
• Coordinate, schedule, and document regular inspections (fire, elevator, sprinkler, backflow, fire escape, etc.) to ensure compliance with all relevant standards. 
• Coordinate and communicate with clients, tenants, and vendors regarding common area maintenance, building inspections, and updates. 
• Create work orders, follow up on completion, and ensure all information is accurately recorded and up to date in AppFolio.
• Coordinate and schedule in-house maintenance technicians and third-party vendors to prioritize and schedule repairs based on urgency and severity.
• Maintain up-to-date records for all inspections, contracts, and maintenance activities, in our property management system, AppFolio. 
• Manage, negotiate, and onboard maintenance contracts for services such as trash removal, snow removal, elevators, fire alarms, and cleaning. 
• Track and document regular building inspections, maintenance activities, and contract details in AppFolio and agency portals.

Education, Experience, & Skills Required:

• Previous property management experience preferred, or a strong diagnostic mindset with the ability to troubleshoot and resolve issues effectively.
• Exceptional organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple responsibilities in a fast-paced environment.
• Proven ability to develop and implement efficient processes to improve workflow and drive results.
• Excellent written and verbal communication skills for interacting with team members and external partners. 
• Proficiency in administrative software
• Keen attention to detail and accuracy in maintaining records and documentation.
• Ability to work independently and collaboratively in a fast-paced environment.
• A bachelor’s degree 
• Valid driver’s license and the ability to travel between properties 

OCF Realty is a neighborhood-focused real estate brokerage providing comprehensive services in property management, home buying and selling, and real estate development. With offices in South Philadelphia and Margate, NJ, our team consists of expert leasing and real estate Agents who specialize in neighborhoods. We also operate three OCF Coffee House locations in Philadelphia. What do real estate and coffee have to do with one another? We believe a thriving neighborhood is one where individuals and businesses have mutually beneficial relationships, and we are passionate about fostering that connection. We are committed to creating a healthy and vibrant community, and we are honored to be a part of it.