Job details

Administrative Coordinator-Cardiology Full-Time Days

Company Description

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?

Job Description

The Administrative Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities:

Independently performs high level technical and administrative work supporting the division or unit.
Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems.
Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. Implements changes independently for areas of responsibility.
For issues outside responsibility, makes recommendations and, following managerial review, implements changes.
Uses organizational software applications to research and prepare documents and presentations.
Collects, analyzes, and manage data.
Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
Screens incoming email, mail and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication.
Independently plans and executes events, activities, and meetings.
Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff.
Reads, researches, and routes correspondence while maintaining security and confidentiality of highly sensitive information.
Authors responses on behalf of director or department.
Develops and maintains relationships with all internal and external customers including patients, providers, staff and vendors.
Records meeting discussions by attending meetings and recording key discussions and conclusions.
May perform other duties as assigned.

Qualifications

Required:

Associates degree or equivalent relevant admin experience
Knowledge of Microsoft Office, PowerPoint and Excel.
Ability to organize and think independently.
Excellent interpersonal skills.

Preferred:

Bachelor of Arts degree or business equivalent.
5 years business experience.

Additional Information

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Average salary estimate

$60000 / YEARLY (est.)

min

max

$50000K

$70000K

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What You Should Know About Administrative Coordinator-Cardiology Full-Time Days, Northwestern Memorial Healthcare

As an Administrative Coordinator in Cardiology at Northwestern Medicine, you'll step into a dynamic role that is both rewarding and impactful. Nestled in Chicago, IL, the position offers a chance to be at the forefront of healthcare administration, where your daily tasks contribute significantly to patient care and the overall efficiency of the department. You'll enjoy a blend of higher-level technical and administrative work, managing special projects, analyzing operational practices, and implementing change to enhance our office's functioning. Your organizational skills will shine as you manage calendars, prioritize meetings, and draft professional correspondence on behalf of departmental leaders. With a focus on creating positive relationships, you'll engage with team members, healthcare providers, patients, and vendors—essential for navigating the busy world of healthcare. Leveraging your knowledge of Microsoft Office, you'll prepare presentations and analyze data, ensuring everything runs smoothly. Your ability to think independently and maintain discretion with sensitive information will be crucial as you help support our mission to provide excellent healthcare. With competitive benefits like tuition reimbursement and a prioritized work culture, Northwestern Medicine is dedicated to both patient and employee wellbeing. This full-time position is more than just a job; it’s a chance to make a difference in people’s lives while enjoying your professional journey. Ready to elevate your career? We’d love for you to join us in our quest for better healthcare!

Frequently Asked Questions (FAQs) for Administrative Coordinator-Cardiology Full-Time Days Role at Northwestern Memorial Healthcare

What does an Administrative Coordinator in Cardiology at Northwestern Medicine do?

As an Administrative Coordinator in Cardiology at Northwestern Medicine, you will perform a variety of high-level administrative tasks that support the division’s operations. This includes managing special projects, facilitating meetings, conducting analysis to resolve issues, and ensuring smooth office functioning through effective organization and resource management.