Executive Assistant - Interior Design

Morguard is a fully integrated real estate company. We strategically invest in high-quality, well-located, multifamily assets across North America and our onsite teams are critical to our Communities' success.

PURPOSE

The Executive Assistant – Interior Design will support the SVP and the Director of Development and Construction. The Executive Assistant - ID will play a pivotal role in assisting with the production and coordination of large-scale projects, ensuring seamless communication and organization across multiple departments. The Executive Assistant - ID will have a strong understanding of construction project timelines, interior design processes, and the ability to juggle multiple tasks in a fast-paced environment.

RESPONSIBILITIES

Project Coordination & Support:

• Assist the SVP and Development and Construction teams in managing project schedules, deadlines, and budgets.
• Coordinate with contractors, vendors, and subcontractors to ensure timely delivery of materials and services.
• Assist with the design and execution of suite renovations, model apartments, leasing centers, and common area amenities.
• Maintain organized records of design concepts, specifications, and approvals for various projects.
• Nurture positive relationships with various internal and external stakeholders. Communicate effectively verbally and in writing to expedite and track project progress.

Interior Design Coordination:

• Assist team in selecting and sourcing materials, furniture, and finishes for project spaces.
• Coordinate design timelines, approvals, and sample deliveries to ensure deadlines are met.
• Creating and maintain design boards, presentations, and layouts.
• Maintain inventory of design samples and assist in showroom visits and product selection and procurement processes.
• Develop and manage relationships with architects, designers, suppliers, vendors and manufactures

Administrative Support:

• Manage and organize, meetings, and travel arrangements for the SVP and Director and Development and Construction.
• Prepare, proofread, and format documents, presentations, and reports.
• Assist with the preparation of contract documents and procurement processes.
• Take meeting minutes and ensure follow-up on action items and deadlines.

Communication & Liaison:

• Serve as a primary point of contact between internal teams, contractors, architects, and designers.
• Ensure clear communication across departments and handle requests or issues in a timely manner.
• Provide excellent customer service and facilitate internal and external client interactions as needed, including resident and commercial tenant-related inquiries during renovations.

QUALIFICATIONS

• Bachelor’s degree in Interior Design, Business Administration, Construction Management, or related field (preferred).
• 3-5 years of experience in an executive assistant or project coordinator role, with a focus on construction or interior design.
• Strong understanding of construction processes, project management, and interior design workflows.
• Proficient in CAD Design software as well as Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Ability to work in a fast-paced environment and handle multiple projects simultaneously.
• Direct experience with interior design concepts, materials, and vendor relationships.
• Proactive and self-motivated with a high level of attention to detail.
• Strong problem-solving skills and the ability to work independently or as part of a team.
• Excellent interpersonal skills with the ability to collaborate with diverse teams.
• Flexibility and adaptability to changing project requirements and deadlines.

Why you should join Morguard

At Morguard, our employees are our greatest investment. We make people our priority and strive to create a culture of respect, health and safety, and equal opportunity to support employees to meet their goals.

When you join Morguard, you join a strong and committed team and will have access to:

• Employer Provided Medical Insurance Options
• Excellent culture that supports a work-life balance with time off for Summer Hours, Vacation, Personal, Sick Leave, and Paid Holidays
• Education Reimbursement Program
• Dollar for dollar matching 401k Savings Plan with immediate vesting
• Opportunity to live onsite within portfolio with our Employee Discount

*Morguard is an equal opportunity employer

+This job description is intended to describe the nature and level of work being performed by individuals assigned to this position. It is not an exhaustive list of all responsibilities required of the job. Job descriptions may also be rewritten periodically to reflect any changes in the position’s duties.

Morguard is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Morguard participates in the E-Verify program to confirm eligibility to work in the United States. Morguard participates in the E-Verify program to confirm eligibility to work in the United States.

PRIVACY