Proposal Writer

Responsibilities: 

Leadership and Management: 

• Develop and implement best practices for proposal development and ensure adherence to organizational standards. 
  
  
• Participate in the Sales Management meetings and ensure that all client facing new business pieces are accurate and consistent

Proposal and Slide Deck Development: 

• Oversee the entire proposal lifecycle, from planning and strategy to writing, editing, and submission. 

• Manage Loopio, the RFP and proposal writing software, and ensure that all templates and repositories are up to date. 

• Coordinate with business development, the Director of Solutions Consulting, technical, and subject matter experts to gather necessary information and develop proposal content. 
  
  
• Assist with PowerPoint templates, consistency and help AVPs with any content strategy for onsite visits as needed. 

Strategy and Planning: 

• Develop and execute proposal strategies that align with organizational goals and client requirements. 

• Analyze proposal requirements and develop detailed plans to meet deadlines and quality standards. 

Quality Assurance: 

• Review and edit proposal content for clarity, accuracy, and compliance with client specifications and RFP requirements. 

• Ensure proposals are reviewed and approved by all relevant stakeholders before submission. 

• Make sure that multiproduct proposals are reflected accurately and branding is consistent. 

 Process Improvement: 

• Identify opportunities for process improvements and implement changes to enhance the efficiency and effectiveness of the proposal process. 

• Maintain and update proposal templates, content libraries, and tools to streamline proposal development. 

 
Client and Stakeholder Engagement: 

• Act as the primary point of contact for proposal-related inquiries and communications with clients and stakeholders. 

• Collaborate with clients to understand their needs and tailor proposals to address specific requirements. 

• Interview and outline all case studies and submit for final editing to marketing. 

• Manage a list of customer references for each product line and liaise with Client Success for enhancement and best practice. 

 
Budget and Resource Management: 

• Manage proposal budgets, including estimating resource requirements and tracking expenses. 

• Allocate resources effectively to ensure timely and high-quality proposal submissions. 
  
  

Position Requirements: 

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field; advanced degree preferred. 

• 5+ years of experience in proposal management or a related field 

• Proven track record of managing complex proposals and leading proposal teams. 

• Strong understanding of proposal processes, including compliance, writing, and editing. 

• Excellent communication, organizational, and project management skills. 

• Ability to work under tight deadlines and manage multiple proposals simultaneously. 

• Proficiency in proposal management software and tools.