Assistant to the C-Suite

Kargo creates breakthrough cross-screen ad experiences for the world’s leading brands and publishers. Every day, our 600+ employees bring the power of their creativity and diversity to radically raise the bar on what mobile, CTV, AI, social, and eCommerce can do to build businesses. Now 20 years strong, Kargo has offices in NYC, Chicago, LA, Dallas, Sydney, Auckland, London and Waterford, Ireland. Humble brag: In 2025, Kargo was recognized as a Best Place to Work by Built In.

Who We Hire

Success takes all kinds. Diversity describes our workforce. Inclusion defines our culture. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, national origin, protected veteran status, disability or other legally protected status. Individuals with disabilities are provided reasonable accommodation to participate in the job application process, perform essential job functions, and receive other benefits and privileges of employment. 

Title: Assistant to the C-Suite

Job Type: Full-time; 3 Days In Office

Job Location: New York, NY

Salary Range: $70,000.00 - $90,000.00 (On Target Earning)

The Opportunity

Kargo is seeking a highly capable, polished and resourceful C-Suite Assistant to support members of the Kargo Executive Team. Kargo’s C-Suite Assistant is part of the People Operations team and reports to the Chief of Staff. The assistant plays a crucial role in ensuring seamless day-to-day operations and acts as a dependable partner across the organization. This individual must be a proactive problem solver with a positive, can-do attitude—no task is too big or too small.

The ideal candidate is professional, adaptable, detail-oriented, and eager to learn. This role offers a front-row seat to the dynamic world of advertising and media and serves as an excellent launching pad for future opportunities within Kargo.

The Daily To-Do

• In-person role, reporting to the NYC office 5 days a week. Serve as the face of the office, welcoming visitors and guiding them appropriately to ensure a warm and professional experience.
• Manage executive calendars via Google Calendar, scheduling internal and external meetings and ensuring time is optimized and protected.
• Coordinate domestic and international travel, including flights, accommodations, and transportation, using corporate programs and points for optimal pricing.
• Process and maintain monthly expense reports using Expensify.
• Organize meeting logistics, including preparing agendas, coordinating catering, and managing meeting materials.
• Provide backup support for the Receptionist, C-Suite Assistants and Executive Assistant to the CEO when out of office.
• Retrieve and summarize information from emails, documents, and records as needed.
• Assist with planning and coordinating small events, such as team meetings, client visits, and internal gatherings, ensuring all logistics are handled smoothly and professionally.
• Handle general office support duties such as mailings, shipping logistics, and document preparation.
• Answer and route phone calls to the appropriate contacts.
• Perform additional administrative tasks and special projects as assigned.

Qualifications

• 5 + years of administrative or office support experience, ideally within a fast-paced or media/advertising environment.
• Exceptional organizational skills, with the ability to manage complex schedules and ensure the Executive Team stays on track.
• Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism.
• Strong self-confidence and resilience; must be able to think quickly, exercise sound judgment, and adapt as needed.
• Proven ability to multitask, prioritize effectively, and maintain an acute attention to detail.
• Excellent written and verbal communication skills.
• Flexibility to work beyond traditional business hours when necessary.
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets), Microsoft Office Suite, and Slack.

Follow Our Lead

• Big Picture:  kargo.com
• The Latest:  Instagram (@kargomobile) and LinkedIn (Kargo)