Conference Producer - job 1 of 3

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented.  Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.  

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners don’t just support the expansion of live events in the Kingdom; they’re also the partner of choice for heavyweights like Apple, Amazon and AliBaba.  

Be part of something BIG!

Building on the success of record-breaking tech event LEAP, which grew to be the world’s largest tech event globally in terms of attendee numbers in just its second edition, and award-winning cyber-security event Black Hat, Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including CPHI, Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition in October.

Be part of an ambitious and highly committed team, who aren’t afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

The team is looking for a Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fast-paced and ever-changing industry. The successful candidate will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills, you will be responsible for managing the speakers and order of show on-site at the event.

Key Responsibilities

Conference Production

• Produce high level industry relevant conference programmes.
• Liaise with key professionals/institutions and companies in the production of conference programmes.
• Engage with recommended speakers and confirm their attendance.
• Ensure the speaker database is updated in order to provide current and accurate speaker lists and files for event management to follow up.
• Prepare and communicate creative brief documents to the Marketing team.
• Prepare and lead telesales briefs and set follow up meetings to track progress.
• Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines.
• Assist in the provision of leads to the sponsorship team and attend sales meetings as appropriate.
• Mentor other conference producers within the team.
• Conduct a post-show analysis of the event including job title analysis

Market Research and Industry Networks

• Effectively research topics with relevant industry professionals and the target market.
• Develop new conference ideas and programme content through meetings and tele-research with key experts.
• Collaborate with the Director and other sales team members to generate ideas for enhancing the conference portfolio, ideally recommending at least 2 new conference tracks per existing event.
• Identify key opinion leaders/institutions and companies within related to the event.
• Maintain existing and build new relationships develop a conference with topics and speakers.
• Be able to provide a list of hospitals that are leaders in specialist areas relating to the event.
• Look at additional add-ons and other ways of attracting more delegates i.e. workshops, poster sessions, partnering with associations etc.

Speaker & Delegate Liaison

• Liaise and network with speakers, exhibitors and delegates on-site, in order to maintain customer service standards, resolve queries and gain feedback, targeting a minimum of 10 meetings per event day.
• Assist with onsite duties as required for the duration of the event, which may require longer working hours

Minimum Education Level

• Educated to degree level or equivalent

Background Knowledge, Skills & Experience

Essential

• Minimum 3 years’ experience in conference production.
• Speaks and writes clearly and fluently in English to both individuals and groups.
• Computer literate and proficient in the use of Microsoft Word and Excel.
• Commercial awareness.
• Research based role.
• Copywriting skills.
• Brand and market awareness.

Desirable

• Scientific background.
• Related industry/event knowledge.
• Conference production role.

What you will get

• Medical Insurance for individual and family  
• Annual leave – 25 days 
• School fees contribution, 40,000 SAR per child per year, up to a max of three children  
• Wellbeing Benefits  
• Remote working on Sundays  
• Working anywhere – 1 month every year
• Family visa costs (up to a max of three children)* 
• Individual annual flight allowance for expats

International Relocation Package*: 

• Paid flight to Riyadh (for you and your dependents) 
• 60 days accommodation or suitable serviced apartment from your arrival date. Alternatively, if you already have accommodation in Riyadh and do not require a hotel or serviced apartment, then we provide a one-off payment of SAR 5,000 
• SAR 2,500 towards shipping goods/excess baggage costs on production of receipts/invoices 

Local Relocation Package*:  

• Paid flight to Riyadh (for you and your dependents) 
• 30 days accommodation or suitable serviced apartment from your arrival date. Alternatively, if you already have accommodation in Riyadh and do not require a hotel or serviced apartment, then we provide a one-off payment of SAR 5,000 
• SAR 2,500 towards shipping goods/excess baggage costs on production of receipts/invoices 

*If eligible