Security Administrator Intern

Company Overview 

At Hexagon US Federal we provide cutting-edge technologies and a wide range of professional services to enable our customers to make smarter and faster operational decisions and improve mission effectiveness. 

Hexagon US Federal is an independent subsidiary of Hexagon Corporation exclusively focused on bringing the broad range of Hexagon technologies to the US Federal government and its partners.  

Quick Hits 

Employees: 300 

Operating Locations: Chantilly, VA (HQ); Huntsville, AL; Lexington Park, MD, and other client sites across the US 

Position does not requires a security clearance.

Responsibilities:

Maintain tracking records and filing systems, archives files as necessary. Follow new administrative support processes. Execute security in and out processing requirements. Issue security related equipment, records, receipts, or supplies. Maintain a schedule of appointments for a manager and/or offices. Answer security related telephone calls, direct calls to the appropriate branch or office, and take messages. Research, record, and report statistical analysis for historical and planning purposes. Provide security support for passing, verifying, and receiving clearances, processing visitor requests, requests for badges, and various certifications. Update security data, run inquiries, provide quality control, develop reports using various databases. Provide support coordinating, tasking and managing security action responses government and other industry organizations. Provide administrative/customer support duties for access control and physical security support. Issue and manage badges. Update data, provide quality control, run reports, and use the systems for proper badging, Visit Requests and Badging System (VRBS), and others as needed. Process certifications for access via fax, email, electronic message format and IC databases for visitors' access for daily visit or multiple visits up to one year. Assist with badge issues, provide visitors information support, directions and assist in contacting visitor POC. Assist with onboarding and out-processing of personnel to include badge creation for new personnel and badge destruction for departed personnel as well as assist in updating accesses for personnel. Assist in the set-up and conduct the weekly briefing for introducing new personnel.

• Maintain tracking records and filing systems, archives files as necessary
• Recommend new administrative support processes
• Execute security in and out processing requirements
• Issue security related equipment, records, receipts, or supplies
• Maintain a schedule of appointments for a manager or offices
• Answer security related telephone calls, directs calls to the appropriate branch or office, and take messages
• Research, records, and reports statistical analysis for historical and planning purposes
• Provide security support for passing, verifying, and receiving clearances, processing visitor requests, processing requests for Badges, and processing Visit Certifications and Perm Certifications
• Update security data, run inquiries, provide quality control, develop reports using various databases
• Provide support coordinating, tasking and managing security action responses from internal office, other Government, and industry organizations
• Maintain and update appropriate security related databases
• Provide administrative/customer support duties for access control and physical security support to the Headquarter buildings
• Issue and manage badges for Headquarters personnel and visitors
• Update data, provide quality control, run reports, and use the systems for proper badging, Visit Request and Badging System (VRBS), and others as needed
• Process certifications for access via fax, email, electronic message format and IC databases for visitors' access for daily visit or multiple visits up to one year
• Assist with badge issues, provide visitors information support, directions and assist in contacting visitor POC
• Assist with onboarding and out-processing of personnel to include badge creation for new personnel and badge destruction for departed personnel as well as assist in updating accesses for personnel
• Assist in the set-up and conduct of the weekly briefing for new personnel introduction to the facility

• Knowledge of Microsoft Office and standard computer applications
• Oral and written communication skills sufficient to compose and deliver responses to customers' routine questions in a clear and concise manner

What we will provide in return:  

- Competitive health care plans with savings accounts 

- Dental and vision plans 

- 401k with 100% company match up to 6%, with immediate vesting on company match 

- Life and disability insurance 

- Learning Management System with robust offerings 

- Tuition Reimbursement Program 

- Flexible hybrid and remote working arrangements where possible 

- 13 paid holidays per year 

- Veterans’ focused Employee Resources Group with regular educational sessions and communications 

- Leadership Development Program with multiple learning options 

Hexagon US Federal is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.