Administrative Assistant/Intake Coordinator

We are seeking a proactive and organized Administrative Assistant/Intake Coordinator to join our team in Passaic, NJ. This is a part-time (30 hour work-week), in-person position, ideal for someone who thrives in a collaborative and dynamic work environment.

Key Responsibilities

• Office Management:
• Oversee day-to-day office operations, ensuring efficiency and organization.
• Maintain office supplies and equipment, handling inventory and reordering as needed.
• Scheduling & Coordination:
• Manage calendars for staff and coordinate client appointments.
• Ensure schedules are streamlined and any conflicts are resolved efficiently.
• Intake Coordination:
• Serve as the first point of contact for new clients, collecting and verifying necessary information.
• Ensure all required documentation is completed and properly filed.
• Administrative Support:
• Handle correspondence, emails, and phone calls professionally and in a timely manner.
• Assist with data entry, filing, and maintaining organized records.
• Support team projects and assist in meeting deadlines.
• Team Collaboration:
• Work closely with staff to ensure smooth communication and coordination.
• Actively contribute to maintaining a positive and team-oriented office environment.

Qualifications:

• Previous experience in administrative roles, preferably in an office setting.
• Strong organizational and time-management skills with attention to detail.
• Self-motivated and able to take initiative without constant supervision.
• Proficient in Google Suite and other office software.
• Excellent communication skills, both verbal and written.
• Friendly, approachable, and a team player.

Benefits of Joining Our Team:

• Flexible 30-hour work week.
• Competitive pay of $22-$25/hour.
• Opportunity to contribute to a supportive and collaborative work environment.