Global Sponsorship Sales Support - Fixed term Contract

About Us:

The FT has an uncompromising mission: delivering independent, quality information, news and services to individuals and companies around the globe. It’s the cornerstone of our reputation and the heart of our ambitions for the future. But for our people, the FT offers so much more than what we do. FT people come from all kinds of backgrounds and work across a huge range of disciplines and locations, and find empowering, warm and welcoming culture that values curiosity and rewards smart, ambitious thinking. Those who are willing to unite around our mission and live our values will find plenty to challenge, inspire and interest them. Like the audiences we serve, no two FT people are the same; but together we help our audience be better informed and understand the world around them. It’s a job that’s never mattered more, and a career that can take you anywhere you want to go.

Our commitment to diversity and inclusion in the workplace:

At the FT, we give all employees a voice so that diverse perspectives are heard and valued. We believe that a supportive workplace is one where employees feel they can be themselves at work. We'll continue to remove barriers for all, and in particular barriers facing employees from underrepresented groups.

About the role:

The Global Sponsorship Sales Support will provide timely, efficient and reliable administrative support to the account managers of the Sponsored Copies Sales Team, with a specific focus on financial administration.

Main Duties and Responsibilities:

Sponsored copies Invoicing & Finance Administration

• To work with the Accounts Receivable Team to ensure that AFT and AUS invoices are raised monthly. Complete the Invoice Request Forms for each sponsorship campaign, submit contracts and other vital documents.
• To work with the Management Accountant in charge at each month-end to audit Fusion-processed invoices.
• To generate Purchase Order numbers in Coupa for all suppliers/vendors orders.
• To ensure all suppliers have submitted their invoices, to submit actual invoices to the Accounts Payable Team and to code them in the Coupa system.
• To work with the Accounts Payable Team to ensure suppliers/vendor invoices are paid monthly.
• Handling of internal & external invoicing-related queries.
• Monthly meetings with the Sponsorships Team to ensure all supplier and client invoices are handled for each region.

Sponsorship Data Management

• To receive signed contracts and IO’s for processing
• To manage the Sponsorship Sales Tracker UK/CEMEA/US by:
• Ensuring all campaigns bookings are logged accurately, revenues and copy volumes are recorded accurately and regularly.
• Ensuring that each distribution costs are accurately recorded for each campaign.

Sponsored copies Inventory Management

• Management of the Sponsored copies inventory for sponsorship platforms across all regions on the Tracker, chasing of the relevant internal stakeholder(s) on holds.

Sponsored copies Campaign Management

• Proofing of advertising clients artworks & liaising with printers and creative agencies over Sponsorship materials.
• Liaising with UK/CEMEA third party printers as well as with the FT print sites across Europe/UK to coordinate (and supervise if vital) the branding material delivery schedules.

Others

• Ad-hoc data entry and administrative duties, and special projects which may be assigned temporally (i.e. crafting client case studies, etc)

What’s in it for you? Our Benefits:

Our benefits vary depending on location, but we are committed to providing best in class perks across all our offices as well as an inclusive environment to develop your career. Examples of our benefits include; generous annual leave allowances, flexible working (including working from home), health coverage (medical, dental & vision insurance), 401k and company match, enhanced family leave packages, and Giving Back opportunities. Full details of our benefits can be found here.

Further Information:

The FT is committed to providing an inclusive working environment for all. We are an equal opportunities employer who seeks to recruit and appoint the best talent regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We also promote flexible working and will consider specific requests around flexibility for all roles where it can be accommodated. Please let us know if you require any adjustments as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements, or have any questions, please contact a member of our HR team who will be happy to help.