Business Coordinator

Who we are

Etraveli Group is the globally leading company for tech solutions and fulfillment capabilities for online sales of flights. We are here to solve complexity, by connecting millions of flights and travelers across the globe. We hold consumer online travel agency brands like Mytrip, GoToGate & Flight Network and serve Booking.com with flights. Etraveli Group has also established strategic partnerships with companies like Skyscanner, Google Flights, TUI, etc.

Every day we strive to make the world smaller for our customers and bigger for our people. Our diverse team of more than 2500 passionate professionals is what makes us the industry’s tech wonder and the best in the world at what we do. Our major offices are in Sweden (HQ), Canada, Greece, India, Poland with the Athens office being one of the largest, hosting around 600 employees working from the center of Athens for the rest of the world.

Position Summary

We are looking for a highly organized and proactive Business Coordinator to support our Fintech Team. In this role, you will play a key part in ensuring smooth day-to-day operations, providing support when required to strategic initiatives, and driving efficiency within the team. You will work closely with leadership and cross-functional teams, contributing to a dynamic and fast-paced environment.

Responsibilities

Executive Support & Coordination:

• Provide high-level support to the Chief Fintech Officer, including managing schedules, prioritizing tasks, and handling correspondence.
• Prepare meeting agendas, presentations, and briefing materials for different audiences
• Track and follow up on key action items and deadlines across the team.
• Follow up on project bases such as Sales Leads, Fintech team matters

Project & Task Management:

• Support ongoing strategic projects and initiatives within the organization 
• Ensure smooth execution of internal processes by coordinating tasks and aligning with stakeholders.
• Manage expense reporting, travel arrangements, and logistics for leadership
• Coordinate organization monitoring processes and overlook on time deliveries

Event & Meeting Management:

• Plan and execute key events, including All-Hands meetings, offsites, and team-building activities including new fintech initiatives support
• Organize internal and external partner meetings, ensuring seamless logistics and execution
• Organize team participations at annual fairs and large industry events

Cross-Functional Collaboration & Relationship Building:

• Act as a key point of contact within the organization, fostering strong relationships across teams.
• Facilitate communication between different departments and leadership.

• BSc Degree in a business-related field, ideally Economics or Project Management
• Strong organizational and time management skills, with the ability to prioritize and multitask effectively.
• Energetic and passionate about the job, consistently taking full ownership of tasks and responsibilities.
• Proactive, ‘can-do’ attitude with a strong commitment to delivering results.
• Solution-oriented mindset, with the ability to think creatively and outside the box.
• Capable of navigating complex environments, maintaining focus and effectiveness under pressure.
• Strong interpersonal skills and ability to build relationships at all levels of the organization.
• Experience in event planning and project coordination is a plus.
• Highly PC literate (Excel, Google Suite, other relevant project mgt solutions)
• Experience preparing presentations and reports (Google Slides, Sheets etc).
• Previous experience in a fast-paced, high-growth environment, preferably within Fintech, SaaS, or Financial Services, will be considered an asset.

Working at the leading European OTA in selling flight tickets, means being part of a fantastic group of professionals, all of us with different skills and personalities which is what makes us a great team. We offer you:

• Hybrid working environment - having the opportunity to work both remotely and at the office enabling you flexibility!
• Office in the City – We sit on bright, large floors (over 4000㎡!) in central Athens. Just a short walk from the Ambelokipi Metro station.
• Growth – We believe in personal development and continuous education, thus we offer the opportunity of role-related training on tools and best practices.
• Team activities - We also like to schedule company/department/team activities and events outside the office space!
• Fun & Work: We have a relaxed & fun work environment where you can enjoy free coffee/tea, playing ping pong or video games.
• Health Benefits - Through partners we offer a private health insurance plan. We also offer the possibility to use 2 extra medical leave days in case of need.