Administrative Assistant (Legal)

Overview:

As part of our growing Legal team, we are seeking a bilingual Administrative Assistant to support a wide range of legal and corporate functions. This role is critical in helping the team manage corporate governance, documentation, and regulatory research, with a strong emphasis on precise communication and high-quality written translation between Japanese and English.

Key Responsibilities:

• Support the Legal team with administrative duties, including managing documentation related to Board of Directors and shareholder meetings
• Prepare, translate, and proofread legal documents and internal memos (JP ⇄ EN), ensuring accuracy and consistency
• Conduct legal and regulatory research (e.g., privacy laws, financial regulations, funds transfer licensing) and summarize findings for internal use
• Assist with company registration processes and filings
• Maintain and organize legal records, databases, and filing systems
• Coordinate with external legal advisors, regulators, and internal stakeholders
• Support ad hoc projects related to new business areas (e.g., Anti-Money Laundering, data privacy)

Requirements:

• 3+ years of experience in a legal, accounting, or professional services firm—or in-house legal/secretarial support
• Strong written and verbal communication skills in both Japanese and English
• Exceptional attention to detail, especially in document management and translation
• Experience or interest in legal research and compliance topics (e.g., privacy, licensing)
• Ability to handle confidential information with discretion
• Proactive, organized, and able to multitask in a fast-paced environment

Nice to Have:

• Experience working with or supporting a Legal, Compliance, or Governance team
• Familiarity with corporate governance in Japan (e.g., shareholder meetings, BOD documentation)
• Understanding of regulatory frameworks related to financial services or privacy laws

• Salary increase based on annual performance evaluation
• Profit sharing (paid twice a year)
• Hybrid system that allows both remote and office work
• Full social insurance (Kanto IT Software Health Insurance Association)
• Health checkups
• Sports club privileges
• Recreation facilities
• Language training (subsidized lesson fees of 10,000 to 20,000 yen/month)
• Self-study support (up to 100,000 yen per year)