Procurement Analyst - job 1 of 10

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.

Under the executive direction of the Agency Chief Contracting Officer with some latitude for independent initiative and decision making, the Procurement Analyst will assist procurement personnel in purchasing goods, services and/or construction, and/or in processing procurement documents and contracts; confers with, advises and assists operational, technical and professional staff in the procurement process, and manages contracts for services as assigned.

Reviews purchasing requisitions and procurement and contract documents, checking descriptions and specifications to determine their accuracy and adequacy and consults with appropriate agency staff to adjust possible discrepancies. Participates in preparation of small purchase solicitations and the solicitation of bids and suggests possible sources of supply.

Obtains data needed in the preparation of invitations for bid and requests for proposal and determines appropriate solicitation procedures. Prepares documents for bid and/or proposal solicitations and for processing of contract awards, registrations and modifications; organizes bidders' packages for solicitations; develops bid schedule, identifies special conditions, determines level of competition and solicits bids and proposals from potential contractors.

Reviews bids and proposals submitted by vendor/providers to ensure conformity to agency, city, state and federal requirements. Enters and retrieves data from automated information systems and obtains information relating to ability of vendors and contractors to provide goods and services in a timely manner.

The selected candidate’s responsibilities include, but will not be limited to, the following:
- Prepares required procurement documentation
- Reviews bid offerings; selects lowest bidder; prepares recommendations for awards.
- Prepares, reviews and modifies routine contract specifications and conditions of purchase; participates in contract negotiations
- Follows up on problems regarding delivery of goods and services and prepares periodic progress reports on procurement status
- Makes reports on contractors' performance. Acts as primary liaison between the agency and contractors, vendors and business representatives.
- To ensure contract compliance, monitors the performance of a number of contractors through on-site inspections and review of standard reporting documents and through analysis of all
documents submitted for review, including agency audit reports.

PROCUREMENT ANALYST - 12158

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.