Job details

Clerical Associate

Job Description

1. Provide administrative support to the Fleet Services team.
2. Develop and coordinate schedules amongst internal staff and external vendors.
3. Oversee the acquisitions and disposal processes; preparing documents for DMV transactions; inputting accurate information and data into Fleet management systems; electronic filing.
4. Perform data entry and data entry review across all Fleet management systems, as well as other internal agency systems.
5. Track Fleet inventory and agency authorized drivers and update Fleet systems as appropriate.
6. Intake and processing of driver applications; maintain accurate database of drivers.
7. Work cooperatively with internal Departments and Divisions.
8. Provide support throughout the hiring process; sort applicants, coordinate interviews, assist with compiling hiring documents and processing.
9. Answer phones, provide information to internal and external stakeholders, and direct calls.
10. Maintain accurate filing system.

Note: Preference will be given to CIVIL SERVICE BRIDGE EXAM# 3120 passers.

NOTE: IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO 65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below:

https://bit.ly/55aProgram

Additional Information:
1. For NYCHA employees, this vacancy is for a title which is normally filled through the Automated Transfer List System (ATLS). However, employees applying to this location via the Automated Transfer List System (ATLS) must reapply to this vacancy posting to be considered for this position.
2. For NYCHA employees, employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
3. NYCHA residents are encouraged to apply.

Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.

Qualifications

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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What You Should Know About Clerical Associate, City of New York

Are you eager to jump into the action as a Clerical Associate with Fleet Services in the bustling heart of New York City, NY? This role is your gateway to a dynamic environment where your administrative talents will truly shine. You'll be gearing up to support our dedicated Fleet Services team, developing and coordinating schedules that keep both our internal staff and external vendors humming along smoothly. Your day-to-day tasks will include overseeing acquisitions and disposal processes, preparing vital documents for DMV transactions, and ensuring accurate input of vital information into our fleet management systems. Attention to detail is key, as you'll be handling data entry and maintaining our records with precision—tracking fleet inventory and drivers like a pro! Not only that but your coordination skills will come into play as you assist with the hiring process, from sorting through applicants to setting up interviews. As you take calls and direct inquiries from stakeholders, you'll be the friendly face of our team. If you’re passionate about the organization and thrive in a cooperative environment, this Clerical Associate position is the perfect playground to showcase your skills and grow. We're looking for someone who can handle the fast-paced nature of this role and enjoys the satisfaction of a job well done. Join us and make an impact today!

Frequently Asked Questions (FAQs) for Clerical Associate Role at City of New York

What responsibilities does a Clerical Associate at Fleet Services in New York City entail?

As a Clerical Associate at Fleet Services in New York City, your primary responsibilities include administrative support for the team, developing schedules, overseeing acquisitions and disposals, and performing data entry. You'll also manage the intake of driver applications and maintain accurate filing systems while providing vital assistance throughout the hiring process.