ASSISTANT TO THE EXECUTIVE DIRECTOR

If you are hired provisionally in this title, you must take and pass the Civil Service Exam, when it becomes available, to be eligible for continued employment.

Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services (DSS), the Human Resources Administration (HRA), and the Department of Homeless Services (DHS) through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.

Human Resources Solutions (HRS)/Office of Employee Integrity and Performance (OEIP) is requesting to fill one (1) Clerical Associate IV position to function as an Assistant to the Executive Director, who will:

Supervise personnel performing data processing functions in the areas of data entry into the TEAMS database.
Respond to telephone inquiries for information pertaining to the Office of Disciplinary Affairs (ODA), Absence Management Unit (AMU), Performance Evaluation Appraisal Unit (PEAS), and Implementation Unit and directs calls to the appropriate parties.
Maintain track of the deadline and task of the Executive Directors Projects as well as following up on matters required by the Executive Director.
Maintain the calendar concerning staff’s leave requests.
Update the various internal directories and schedules.
Responsible for preparing computer access, cubicles, creates welcome folder and other matters concerning new staff, interns, and temporary employees.
Organize and maintain the OEIP file room, file cases, and office supplies.
Attend meetings with the Executive Director, takes notes, and prepares agendas.
Responsible for maintaining the OEIP mailbox and directing inquiries to the correct party.
Assist the Special Project Coordinator in maintaining the OEIP SharePoint calendar and documents by entering, correcting, verifying accuracy of information into OEIP SharePoint; and
Assist in other task and duties, as directed by the OEIP Executive Director.

Work Location: 4 World Trade Center
Hours/Schedule: 9:00 AM – 5:00 PM

CLERICAL ASSOCIATE - 10251

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.