Executive Assistant

Do you have a passion for building meaningful relationships? Do you gain personal satisfaction from solving puzzles, making others feel welcome, and operating from a continuous improvement lens? Are you a task master who has a laser focused eye for accuracy and attention to detail? If so, then this is a great role for you!

ABOUT US:

ChowNow’s vision is to become the leading North American platform connecting diners and independent restaurants for at-home dining.  The ChowNow Platform continues to grow its product offerings and bring restaurants and diners closer together. Our marketplace provides commission-free ordering for restaurants nationwide and diners with an ever-growing selection of independent restaurants. Our demand network provides diners with the ability to order where they’re already online, including Google, Yelp, Instagram, Snap, and many others.  And our white-labeled online ordering system provides restaurants with a branded experience for diners on their website and their own iOS and Android apps for a reasonable monthly fee regardless of order volume. To date, we’ve created over 20,000 apps for our restaurant partners – something that’s never been done before in our category. We operate this way because of our belief in being fair, sustainable, and equitable with our restaurant partners, and the same goes for our culture.

Diversity, teamwork, and mutual respect are among our core company values. We pride ourselves on giving our teams plenty of opportunities to make their mark. 

Join us and help ensure ChowNow becomes the diner’s first choice for socially responsible online ordering. Together we can preserve neighborhood flavor, one restaurant at a time. 

About the Position:

As our Executive Assistant, you will act as an integral part of the team, gaining exposure to leadership. Your main duties will include supporting the Chief Executive Officer(CEO) and C-level Team in operational and administrative functions, as well as establishing yourself as a vital support resource at ChowNow.

You will assess inquiries directed to the CEO and ensure executive decisions are acted on in a timely fashion. You will organize, execute, and assist with team activities such as Weekly Executive Meetings, Town Halls, Quarterly Business Reviews, off-sites, and Executive team social events. You will own and manage a company events calendar. You will support the C-level team on travel and expenses in addition to providing any ad-hoc cross functional scheduling help as needed. You will also be responsible for handling all corporate travel for the executive team and handle all confidential or sensitive information with discretion.

Reports to CEO; No direct reports.

While remote friendly, ChowNow values an in-person workplace, which enables us to more effectively collaborate, connect and build a workplace culture that will drive our continued success. We believe that working together as a team, in our physical office spaces, is critical to the successful execution of our mission. For those reasons, we expect this role to work from the Los Angeles Headquarters 3-4 days a week.

WHAT WE LOVE ABOUT YOU:

You put restaurants first. You deeply understand the importance of local restaurants and put them at the center of everything you do. You aim to help them not only survive but thrive.

You celebrate diversity. You recognize that diversity and inclusivity matter. You’re committed to progress, which means everyone gets the support and resources they need, no matter who they are.  You have an ability to listen to other team members' ideas and can thrive in an environment that embraces individuality. Everyone’s voice counts.

You raise your hand. You consistently go above and beyond what is asked of you. You help your peers accomplish their tasks while also excelling at accomplishing your own. When you have a smart idea, you raise your hand and share it.

You keep reaching. You set clear ambitious goals. You don’t allow yourself to become complacent with where you’re at and what you’ve done, so you seek out new opportunities and challenges.

WHAT SUCCESS LOOKS LIKE: 

• Progress through our Ramp Camp (ChowNow’s New Hire Onboarding Experience)
• Own and manage the CEO’s calendar with the foresight for which meetings take higher priority than others.
• Attend all appropriate meetings with the Executive Team and department leaders to gain a greater understanding of the business. 

• Schedule, coordinate, and provide communication for our Monthly Business Review meeting for ChowNow’s leadership team.
• Assume responsibility for recording minutes and assigning action items for key meetings as needed.

• Schedule, coordinate, and provide communication for our Town Hall (All Hands) or other quarterly meetings.
• Facilitate the process of your first quarterly board meeting including preparation, meeting planning, follow-up and communications.

• You have 5+ years of experience providing high-level administrative support at the executive level.
• You can work from the Los Angeles Headquarters 3-4 days a week. 
• You have experience with planning large team events and off-sites.
• You’re a top-notch communicator, with remarkable people skills.
• You have strong scheduling and coordination skills, and you’re comfortable with last-minute changes.
• You’re detail oriented and excellent at time management.
• You're a power user of online productivity tools (e.g. Slack, Asana, and Google apps).
• You‘re adaptable and thrive in ambiguous or rapidly changing situations where you can think on your feet.
• You always exercise strong judgment.
• You handle confidential and sensitive information with discretion.

• Expected Base Salary Range: $104,500 - $115,500
• Ongoing training and growth opportunities.
• A "Best Place to Work" winner multiple times where we focus on creating a great employee experience.
• Rock solid medical, dental, and vision plans.
• Mental Health Coverage - we offer several programs to support your mental health and wellness goals.
• Unlimited Paid Vacation. We expect you to work hard, but still enjoy your personal life
• 7 weeks of baby bonding time for all new parents (within the first year of birth or adoption), 8 Weeks of Paid Pregnancy Leave.
• 401(k) Matching
• Employer-contributing student loan assistance program or continuing education reimbursement program
• Commuter benefits (including Uber Pool).
• Employee Stock Incentive Plan.
• Pet insurance for your fur babies
• Quarterly Industry Events (Women, LGBTQIA+, Diversity, Inclusion).
• Consistent & fair leadership: we’ll share info, set clear goals, show you respect, and treat everyone fairly.
• Enough freedom to spread your wings while still holding you accountable.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. This is not intended to be an exhaustive list of all responsibilities, duties and skills required.

As one of ChowNow’s core values, “Celebrates Diversity”, we are committed to an inclusive and diverse work environment. ChowNow is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.  We are committed to developing a barrier-free recruitment process and work environment, if you require any accommodation, please let us know at your earliest convenience and we’ll work with you to meet your accessibility needs.

Information Regarding Recruiting Scams: ChowNow does not engage in outreach to prospective candidates by text message about employment opportunities, interviews, or employment offers, and we do not make job offers after only one interview. ChowNow does not ask candidates to submit sensitive personal information (Passport details, banking information, etc.) as part of the interview process. ChowNow employment offers are made by a ChowNow Talent Acquisition team member with a @chownow.com email address only. ChowNow does not ask candidates to provide funds to the company for onboarding, equipment, or supplies. If you receive an employment inquiry or employment offer from a non @chownow.com email address, consider it spam.  

Read here about your California privacy rights.

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