Reception & Front of Office Assistant

Law Office of Margaret Jacobs & Kerry Rigas PLLC – Upper Valley, NH/VT
Full-Time | In-Office | Monday–Friday, 9 AM–5 PM

Are you friendly, reliable, and organized—with a talent for making people feel welcome the moment they walk in the door or call the office? We’re looking for a Reception & Office Assistant to join our close-knit real estate law firm and serve as the front office contact for our clients and business partners.

This role is all about creating a warm, professional environment—greeting clients and visitors, answering phones, managing mail, and ensuring our attorneys and team members are supported with basic administrative tasks.

About the Position

You’ll be answering and routing phone calls, greeting guests, receiving and distributing mail, and keeping our office and reception area clean and welcoming. This is a great opportunity for someone who enjoys working with people and takes pride in keeping things running smoothly.

We’re a fast-paced transactional real estate firm, and while this role is focused on basic front desk and reception duties, there is room to grow into additional responsibilities depending on your interests and experience.

Key Responsibilities

• Answer and direct incoming phone calls in a friendly and professional manner
• Take detailed messages and ensure they are routed to the correct team member
• Greet clients and business partners and ensure they feel welcomed and supported
• Receive, sort, and distribute incoming mail and deliveries
• Assist with light administrative tasks such as data entry, copying, scanning, and filing
• Maintain a clean and organized front office and reception area
• Provide general support to attorneys and team members as needed

About You

• You enjoy communicating with clients and team members, and creating a welcoming, professional atmosphere
• You’re organized, punctual, and proactive
• You communicate clearly and respectfully, both in person and over the phone
• You’re comfortable with basic technology and can learn new software and systems quickly

Qualifications

• Previous office, reception, or customer service experience preferred
• Proficiency with phone systems, email, and basic computer tasks
• Comfortable using Microsoft Office and/or Google Workspace
• High school diploma required
• Must be local to the area and available to work in-office Monday–Friday

Compensation & Schedule

• Salary: $40,000–$45,000 annually, based on experience
• Schedule: Full-time, 9:00 AM–5:00 PM, Monday through Friday (part-time hours but still M-F potentially available for the right candidate)
• Benefits for full-time employees include:
• 100% employer-paid health insurance
• 15 PTO days
• 15 paid holidays
• 401(k) program

Why Join Us?

At The Law Office of Margaret Jacobs & Kerry Rigas, we value a supportive and collaborative work environment. You’ll be working alongside a close-knit team that values professionalism, reliability, and care—for each other and for our clients. If you enjoy providing excellent service in a fast-paced but friendly setting, we’d love to meet you.

We’ll reach out to candidates whose experience and personality are the best match for our firm’s needs and culture.

No direct or agency inquiries, please.