Research Analyst and Project Administrator (Implementation Specialist)

Are you passionate about purpose-driven work and thrive in a detail-oriented, high-impact role? Join Hazel Executive & Boards, a boutique executive search and advisory firm, as our Research Analyst & Project Administrator — a vital position supporting our Founder & Managing Partner to deliver exceptional leadership recruitment services for public sector and for-purpose organizations.

Role Overview

As the Research Analyst & Project Administrator, you’ll play a critical role in supporting our executive search engagements. This is a multi-faceted position combining in-depth market research, project coordination, and high-quality documentation.

Key Responsibilities

Executive Research & Market Mapping

•  Conduct targeted market research to identify and profile executive talent. 
•  Create insightful market maps aligned with client briefs. 
•  Use tools like Loxo CRM and other databases to gather and deliver actionable intelligence. 

Project Administration & Workflow Support

•  Coordinate end-to-end project timelines and milestones. 
•  Maintain up-to-date documentation and ensure smooth progress tracking. 
•  Support consultants with pitches, candidate reports, and client-ready presentations. 

Document Management & Quality Assurance

• Prepare high-quality client deliverables with accuracy and consistency. 
•  Ensure document version control and apply quality checks on research and candidate data. 

 Internal Support & Collaboration

•  Act as a key support partner to the Founder and consultants. 
•  Proactively suggest process improvements and provide scheduling/admin assistance. 

Data Integrity & Knowledge Management

• Maintain clean, accurate data across internal systems (e.g., Loxo CRM). 
•  Continuously improve research methods and knowledge-sharing practices. 

What We're Looking For

Experience & Education

• Experience in executive search, market research, or project coordination.
• Exposure to professional services or recruitment environments is a plus.
• Bachelor’s degree in Business or related field preferred (not required).

Skills & Competencies

• Strong research and analytical abilities.
• Exceptional attention to detail and document preparation skills.
• Solid project management and organisational capabilities.
• Proficiency in Microsoft Office Suite; familiarity with Loxo, Canva, or Gamma a bonus.
• Excellent written and verbal communication skills.
• Positive, proactive attitude with a collaborative mindset — and a great sense of humour!