Office Coordinator Apprenticeship

Apprenticely is helping Highland Pellets LLC hire an Office Coordinator in Pine Bluff, AR. 

About the Employer: 

Highland Pellet’s mission is to harness the transformative power of biogenic carbon, increase forest health, combat wildfire, and mitigate climate change. Sustainable carbon is biogenic carbon procured in a responsible manner that preserves the health of working forests and facilitates the efficient production of other wood-based products. We promote sustainable forestry’s multifaceted role through innovation and education. Learn more about our approach to sustainability.

The Office Coordinator position is a professional who manages administrative tasks and ensures the smooth running of daily office operations. This role typically involves organizing office activities, coordinating meetings,  handling communications, and supporting various departments or executives within the organization. They often work with office equipment, manage supplies, and assist with basic human resources tasks. 

• Administrative Support: 
• Provide general support to office and plant management
• Handle day-to-day office tasks such as data entry and document management
• Assist in preparing reports, presentations, and other documents 
• Assist and manage IT support ticket requests
• Reception: 
• Greet all visitors in a professional manner and coordinate with plant staff
• Answer phone calls, direct inquiries, and respond to emails 
• Manage office correspondence, including mail and packages, ensuring timely delivery and receipt
• Scheduling and Calendar Management: 
• Manage and coordinate meetings and schedules for office management
• Ensure meeting spaces are set up and properly reserved
• Coordinate travel arrangements when required
• Facility Management: 
• Assist in maintaining a clean and organized environment
• Coordinate with external vendors and cleaning services to ensure the office is properly maintained
• Oversee office equipment maintenance and put in support tickets when necessary
• Data Management and Reporting: 
• Enter and update data into systems or databases, ensuring accuracy and completeness
• Assist in general reports or summaries as requested
• Maintain confidentiality and handle sensitive information in line with company policies and procedures
• Manage and track company assets while working closely with Purchasing for any needs
• Time and Labor Management: 
• Run reports daily to ensure the accuracy of employee clocks
• Work with plant management on attendance tracking
• Ensure that proper documentation is in place for additional hours worked

• High school diploma or equivalent (some college a plus)
• 1-2 years of experience in an office support role
• Strong organizational skills and attention to detail
• Excellent communication skills (written and verbal)
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar office software
• Ability to prioritize tasks and manage time effectively
• Basic knowledge of office equipment (e.g., photocopiers, printers)
• Ability to work independently and as part of a team
• Good problem-solving skills and ability to handle various administrative tasks
• Timekeeping and Paylocity experience a plus

What's an Apprenticeship? An apprenticeship is a full time position with a focus on learning! During your first year of employment, you are guaranteed formal training, a mentor, and a pay raise! Employers who have committed to the apprenticeship model for hiring are committing to building you and your career. You're encouraged to apply even if your experience doesn't precisely match the job description. Apprenticeship positions welcome diverse applicants who are looking to grow their career in IT! 

How does the interview process work? We want to get to know you! Apprenticely will conduct an initial phone interview and knowledge assessment. If your skills and interest match with the employer's needs, we'll share your resume or ask you to apply directly with them. After that, the employers will continue with their recruiting and interview process. If you are a match, an offer will be made for you to get started in your new apprenticeship role! We'll be here to make sure your apprenticeship year goes smoothly and that you are set up for career growth and success!

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The Arkansas Center for Data Sciences dba Apprenticely will not discriminate against apprenticeship applicants or apprentices based on RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX (INCLUDING PREGNANCY AND GENDER IDENTITY), SEXUAL ORIENTATION, GENETIC INFORMATION, OR BECAUSE THEY ARE AN INDIVIDUAL WITH A DISABILITY OR A PERSON 40 YEARS OLD OR OLDER. Apprenticely will take affirmative action to provide equal opportunity in apprenticeship and will operate the apprenticeship program as required under Title 29 of the Code of Federal Regulations, part 30

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