Office Services Coordinator

About Adtalem Global Education

Adtalem Global Education is a national leader in post-secondary education and leading provider of professional talent to the healthcare industry. Adtalem educates and empowers students with the knowledge and skills to become leaders in their communities and make a lasting impact on public health, well-being and beyond. Through equitable access to education, environments that nurture student success, and a focus on expanding and diversifying the talent pipeline in healthcare, Adtalem is building a brighter future for communities and the world.

Adtalem is the parent organization of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

In our U.S. locations, we operate on a hybrid work model with three in-office days and two remote days per week. Starting Q1 2025, we will transition to a four-day in-office schedule, Monday–Thursday. This in-office time fosters creativity, innovation, communication, and stronger team relationships, supporting both individual and organizational success.

Visit Adtalem.com for more information, and follow on Twitter and LinkedIn.
 

Opportunity at a Glance
This position includes responsibility for the front desk - greeting and directing guests and staff. Delivering mail to local contacts and shipping out UPS, USPS, Fed Ex and other outbound mail to specific locations. Additional responsibilities include maintenance/organization/oversight of facilities and related renovations/build-out and procurement of office supplies.

This position is located onsite in Lisle, IL Monday through Friday. 

Responsibilities

• Serve as the first point of contact for all guests at the front desk, welcome and direct guests, providing a helpful environment.

• Outbound mailing of packages to HQ locations and other locations as needed.

• Deliver mail to local contacts and mail outbound mail to HQ locations and other locations as needed.

• Collaborate with accounts payable to ensure timely payment of invoices associated with the site or region.

• Provide administrative support to the Facilities team as needed.

• Order equipment based on approved ADA accommodation requests.

• Order supplies to seminars, conferences, or other events.

• Perform daily quality assurance checks on facility conditions.

• Order and maintain proper levels of office supplies.

• Manage small office moves, decoms and relocations.

• Coordinate all maintenance and cleaning requests.

• Oversee small furniture installations, painting and additional projects as needed.

• Update job knowledge by participating in educational opportunities.

• Fulfill and support internal customer requests and orders.

• Offer supportive management for facilities and teams at specific locations.

• Maintain a comprehensive database of work orders, furniture inventory, and related assets.

• Participate in project close out process ensuring proper retention of documents and warranty follow up.

• Set-up work area for new hires.

• Maintain operations by following policies and procedures, reporting needed changes.

• Performs other duties as assigned

• Complies with all policies and standards

• High School Diploma required
• 1+ year experience in facility maintenance and mail service or equivalent required
• Knowledge of MS Office Product Suite including Outlook, Excel and Word.
• Strong customer service and writing skills.
• Strong people skills.
• Customer focused.
• Ability to multi-task.
• Strong prioritization skills.
• Highly motivated and proactive.

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $14.6 and $23.99. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Adtalem offers a robust suite of benefits including:

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• 15 Days of Paid Vacation Days each Calendar Year
• 12 Paid Holidays + 2 floating holidays
  
  For more information related to our benefits please visit: https://careers.adtalem.com/benefits.
  
   

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation