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Executive Assistant

How you'll be contributing to Accurx as an Executive Assistant...

Executive Assistants at Accurx work at the heart of the business and it offers the perfect fit for someone looking to join a high performing Assistants team. 

In this role, you’ll work closely with 2–3 members of our Executive team, including the Chief People Officer and VP Clinical, ensuring their days run smoothly so they can focus on driving Accurx’s objectives. From managing complex diaries and inboxes to helping shape priorities, you’ll play a key role in enabling their success.

Supporting two vastly different areas of the organisation, this is a unique opportunity to gain insights to a variety of different perspectives and Executive requirements whilst contributing to the wider key Company Objectives. 

Your day to day tasks, should you choose to accept this mission 🤝...

  • You’ll run a constantly changing diary, scheduling meetings, developing agendas, taking notes/minutes and tracking actions
  • You’ll be on top of the Executive's and company’s ever changing priorities, ensuring meetings are aligned with priorities and there is time set aside to deliver important pieces of work
  • You’ll act as the primary point of contact between the Execs you support and internal/external stakeholders for both internal and external meetings.
  • You’ll support effective communication between the Executive team and the wider organisation
  • You’ll help to foster a collaborative and supportive team environment amongst other EAs, encouraging knowledge sharing and best practices.
  • You’ll support company events, ensuring they run smoothly and achieve the desired goals.

What the team say...

"This is an exciting opportunity to play a key role in Accurx's success, help continue a strong level of support for Jacob and even think about how to level that up! We have so many great people here and this role will give you the opportunity to work with a wide variety of them, all across the business." Laura, Deputy Chief of Staff

If you want to hear from some of our Accufolk about what it's like to work for us, take a look at a video from our 2023 summer conference!🤩

We'd like to hear from you, if...

  • You have extensive experience working as a Senior Executive Assistant supporting multiple C-level individuals at the highest level in multiple fast paced organisations
  • You have strong verbal and written communication skills, with the ability to build rapport and communicate effectively with colleagues different audiences on behalf of the executive team
  • You are experienced at managing busy diaries, correspondence and email accounts.
  • You have excellent time-management and organisational skills with the ability to work on your own initiative to tight deadlines, using judgement to make decisions and prioritise your workload.
  • You are able to think multiple steps ahead of those you support, actioning potential next steps before they’ve even considered them with exceptional attention to detail.
  • You are highly adaptable to changing priorities, diverse needs of the individuals you support, new software systems, and are able to handle the various challenges present in a dynamic workplace.
  • You're a high performer: you connect to our high-performance principles
  • You're mission-driven: you care about positively impacting the lives of millions
  • You’re always collaborating: you place team success over personal success and you enjoy working in an open, collaborative environment.
  • You demonstrate responsible ownership: when you see something not working, you'll flag it and be part of the solution
  • You seek continuous improvement: you’re always developing new skills and insights, while exploring ways to do things better
  • You’re mindful of balance: you're conscious of your own health and that of others. You think carefully about how best to focus your efforts, knowing when to push yourself to reach a goal.

What can we offer you? 🤔

💰 £50,000 - £60,000 salary dependent on experience + the value of £31,500 share options

🤝 Access to Happl - a flexible benefits provider with a given budget of £600 to spend on perks of your choice. Options include private health insurance, wellness providers and more.

🏢 We are office first, all accuFolk come to our office in Shoreditch 3 days per week, with the option to work remotely 2 days a week. Read more about our policy here.

📚 Allocated annual learning & development budget 

🐣 Enhanced parental leave policy

🙏 Prayer, meditation and breastfeeding room

🌴 Working abroad policy

👩‍🍳We have our very own Chef! Free healthy breakfasts, snacks and lunches will be provided, with the occasional sweet treat!

...And much more.

Like the sound of this role and want to know more about the company? Here's more about us...

We’re a fast-growing healthcare technology company which makes it easier for patients and healthcare teams to communicate.

Accurx is where conversations happen with and about patients. Our software helps doctors, nurses, pharmacists, administrators and other professionals to seamlessly connect with both patients and each other.

Our mission is simple: everything we do is to make patients healthier and healthcare staff happier. Today, Accurx is used in 98% of GP practices nationwide and every day more healthcare professionals are using our software in hospitals, pharmacies, care homes and the community.

We’re passionate about staying close to our users, which is why everyone at Accurx visits a GP practice at least twice a quarter to understand how a practice runs, the difficulties they face with technologies and how we can help. 

Head over to our main careers page to find out more about the team and our candidate hub. You can also find out more about us on Medium, LinkedIn and Twitter & Instagram.

Our YouTube channel is full of demos of our product, webinars we have held with our users and some clips about life at Accurx.

Diversity & Inclusion

Accurx is committed to being an inclusive employer. As part of this, we’re glad to accommodate candidates who need adjustments throughout the interview process.

Pre-employment Screening

All successful candidates are asked to complete a Basic DBS check along with other pre-employment checks (referencing & right to work). You can find more on our process here. If you’d like to ask questions before you apply please email jobs@accurx.com.

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CEO of Accurx
Accurx CEO photo
Jacob Haddad
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Average salary estimate

$55000 / YEARLY (est.)
min
max
$50000K
$60000K

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What You Should Know About Executive Assistant, Accurx

Joining Accurx as an Executive Assistant is a fantastic opportunity for someone who thrives in dynamic, fast-paced environments! In this role, you'll be right at the heart of our organization, working closely with key members of our Executive team, including the esteemed Chief People Officer and VP Clinical. Your daily tasks will be anything but mundane as you manage complex diaries, schedule important meetings, and ensure communication flows smoothly across departments. At Accurx, we're dedicated to driving healthcare innovations and improving the lives of millions, and your efforts will directly support our mission. You'll act as the primary point of contact for various stakeholders, helping to prioritize commitments and ensuring that our executives can concentrate on achieving our business goals. You'll also be encouraged to collaborate with fellow Executive Assistants, sharing best practices to enhance team efficiency. The supportive environment at Accurx contributes to a culture of continuous improvement and fosters growth for all team members. If you have a strong background in supporting C-level executives and possess exceptional time-management skills, this position offers an excellent platform for progression and learning. With a competitive salary ranging from £50,000 to £60,000 plus valuable share options, you’ll be well-compensated for your contributions. Plus, enjoying perks like flexible working arrangements and delicious office meals sets this role apart. If you're looking to join a company that values your input and nurtures your professional journey, Accurx is the place for you!

Frequently Asked Questions (FAQs) for Executive Assistant Role at Accurx
What does an Executive Assistant do at Accurx?

As an Executive Assistant at Accurx, you will support C-level executives by managing their schedules, facilitating communication, and ensuring that their priorities are aligned with the company’s goals. You'll play a critical role in enhancing the efficiency and effectiveness of the Executive team.

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What qualifications are required for the Executive Assistant position at Accurx?

To qualify for the Executive Assistant role at Accurx, candidates should have extensive experience supporting executives in fast-paced environments, strong communication skills, and excellent organizational abilities. Previous experience as a Senior Executive Assistant is highly beneficial.

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What are the key challenges of being an Executive Assistant at Accurx?

A key challenge for an Executive Assistant at Accurx is managing multiple changing priorities while supporting different executives. Flexibility and the ability to anticipate the needs of the executives you support are essential to succeeding in this role.

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How can I apply for the Executive Assistant role at Accurx?

You can apply for the Executive Assistant position at Accurx by visiting our careers page and submitting your application via the provided link. Ensure your resume highlights your relevant experience and skills.

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What benefits does Accurx offer Executive Assistants?

Accurx offers a range of benefits for Executive Assistants, including a competitive salary, share options, flexible working arrangements, a learning and development budget, and perks like free healthy meals and wellness options that contribute to a balanced work-life experience.

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What is the work culture like at Accurx for Executive Assistants?

The work culture at Accurx is collaborative and supportive, especially for Executive Assistants. Teamwork is emphasized, and you will have opportunities to share best practices and foster relationships with other EAs while contributing to a positive workplace environment.

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What types of projects will an Executive Assistant work on at Accurx?

Executive Assistants at Accurx may work on a variety of projects, focusing on optimizing executive schedules, coordinating company events, supporting communication initiatives, and enhancing overall executive productivity through effective management and organization.

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Common Interview Questions for Executive Assistant
How do you manage competing priorities as an Executive Assistant?

To manage competing priorities, I assess the urgency and importance of each task, often communicating directly with executives to determine their changing needs. This allows me to prioritize effectively and ensure that critical deadlines are met.

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Can you describe your experience supporting C-level executives?

I have extensive experience supporting C-level executives in previous roles, where I managed their calendars, organized travel, and coordinated meetings to align with their strategic goals. My proactive approach ensures I am always anticipating their needs.

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How do you handle confidential information as an Executive Assistant?

Handling confidential information requires discretion and integrity. I always ensure that sensitive information is only shared on a need-to-know basis and stored securely while adhering to company policies regarding data privacy.

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Describe a challenging situation you faced as an Executive Assistant and how you resolved it.

In a previous role, I faced a scheduling conflict involving multiple high-stakes meetings. I communicated promptly with all parties involved to rearrange schedules and secure a suitable time that accommodated everyone, showcasing my strong organizational skills.

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What tools do you utilize to organize your work as an Executive Assistant?

I use a combination of digital calendar tools, task management software like Trello, and communication platforms such as Slack and Microsoft Teams to stay organized and ensure effective collaboration.

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How do you prioritize tasks when supporting multiple executives?

I prioritize tasks by assessing deadlines and the impact on the executives' projects. Clear communication and regular check-ins help surface any urgent needs, allowing me to adapt priorities as necessary.

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What strategies do you use to maintain effective communication across teams?

I foster effective communication by summarizing key points in meetings, sending follow-up emails with action items, and encouraging open dialogue between executives and team members to ensure everyone is aligned.

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How do you stay organized in a fast-paced environment?

I maintain organization in a fast-paced environment by implementing a structured workflow, utilizing project management tools, and setting aside regular times for review and adjustments to my task list.

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Explain how you promote a collaborative environment among other Executive Assistants.

I promote collaboration by regularly sharing insights and resources with other Executive Assistants and facilitating meetings where we can discuss challenges, share solutions, and improve our collective efficiency.

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What motivates you to excel as an Executive Assistant?

My motivation stems from my desire to contribute to the success of the executives I support and to foster a positive workplace culture. Seeing the impact of my organizational skills on the team's success inspires me to continuously improve.

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Every interaction on Accurx helps to build a better-connected healthcare system, where easy communication changes and saves lives every day.

7 jobs
MATCH
VIEW MATCH
FUNDING
DEPARTMENTS
SENIORITY LEVEL REQUIREMENT
TEAM SIZE
SALARY RANGE
$50,000/yr - $60,000/yr
EMPLOYMENT TYPE
Full-time, hybrid
DATE POSTED
November 28, 2024

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