Executive Assistant to the CEO

Zipdev is looking for a proactive, detail-oriented Executive Assistant to join our client, a dynamic company led by a fast-moving CEO. The EA will act as a strategic partner to the CEO, helping manage communications, scheduling, CRM updates, and light sales support. This fully remote position requires someone who is highly organized, tech-savvy, and capable of working independently while handling sensitive information with professionalism.

Responsabilities

Executive & Communication Support

• Draft and edit emails, memos, and internal communications on behalf of the CEO.
• Use AI tools to generate content and adapt messaging to the CEO’s voice.
• Maintain confidentiality and ensure clear, professional correspondence.

Calendar, Meetings & Inbox Management

• Manage the CEO’s calendar, schedule meetings, and protect focus time.
• Monitor and respond to emails, triage inbox priorities, and follow up on meetings.
• Prepare agendas and coordinate logistics for internal and external calls.

CRM & Business Development Support

• Maintain and update CRM records (HubSpot).
• Send follow-ups and outreach emails to prospects and partners.
• Conduct research on key contacts and assist in nurturing business relationships.

Task & Project Management

• Track CEO’s action items and project deadlines using tools like Microsoft To-Do.
• Break down ideas into actionable tasks and follow up with the right stakeholders.
• Keep projects moving forward by flagging needs and ensuring accountability.

Personal & Administrative Tasks

• Coordinate CEO’s travel, logistics, gift sending, and personal scheduling.
• Manage confidential tasks with discretion and attention to detail.
• Support CEO’s energy and focus by structuring their day strategically.

Requirements

• 2+ years of experience as an Executive Assistant or similar high-level admin role.
• Experience supporting C-level executives remotely.
• Strong communication skills in English (spoken and written).
• Proficiency in Microsoft Suite, SharePoint, Teams, and WhatsApp.
• Familiarity with CRM platforms (HubSpot preferred).
• Ability to work Pacific Time hours (LATAM-based candidates preferred).
• Tech-savvy and comfortable using AI tools, productivity platforms, and cloud storage.
• High emotional intelligence, resourcefulness, and ability to work independently.

Our Recruitment Process

• Video Interview
• 20-minute take-home skills test
• 30-minute Call with the Recruiter (project, benefits, etc.)
• Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
• Final Offer

• Work remotely Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!