Executive Assistant & Sales Support

Zipdev is seeking a highly organized and proactive Executive Assistant to support two executives leading a growing business in the building services industry. This role requires someone who can manage both business-related and personal tasks, helping the executives stay focused on strategic priorities while ensuring day-to-day operations run smoothly. The ideal candidate is bilingual, tech-savvy, detail-oriented, and has experience working in fast-paced environments where communication, discretion, and initiative are key.

Key Responsibilities:

• Email & Communication Management: Prioritize, organize, and draft professional email correspondence across multiple inboxes.
• Calendar Management: Coordinate meetings, appointments, and events across various schedules, including both business and personal commitments.
• Sales Support: Assist with business development efforts by updating the CRM (HubSpot), researching prospects, and supporting follow-ups.
• Administrative Assistance: Prepare documents, manage digital files, and provide general administrative support.
• Travel Planning: Organize business and personal travel, including booking flights, accommodations, and creating detailed itineraries.
• Personal Assistance: Support with tasks such as appointment scheduling, online orders, event planning, and general life admin.
• CRM & Systems Support: Utilize HubSpot CRM, Slack, and Google Workspace to support communication, task tracking, and workflow.
• Task Management & Reminders: Keep track of important deadlines, recurring tasks, and daily priorities.

Qualifications:

• Fluent in both English and Spanish (written and verbal).
• Previous experience as an Executive Assistant or Personal Assistant.
• Strong organizational skills with the ability to juggle multiple priorities.
• Experience supporting sales teams or executives in a client-facing environment.
• Proficiency in Google Workspace, Slack, and HubSpot CRM (or similar tools).
• High level of discretion in handling confidential information.
• Self-motivated, resourceful, and comfortable working independently.
• Knowledge or familiarity with New York City culture and business landscape is a plus.

Work Environment:

• Remote work from Latin America.
• Must be available to align with U.S. Eastern Time business hours.
• Fast-paced and collaborative environment.

Our Recruitment Process

• Video Interview
• 20-minute take-home skills test
• 30-minute Call with the Recruiter (project, benefits, etc.)
• Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
• Final Offer

• Work remotely Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!