Executive Assistant to CEO

Client Overview

InVitro Capital is a venture studio focused on building and scaling AI-driven B2B SaaS companies. We partner with entrepreneurs to launch high-growth startups, providing funding, strategic guidance, and operational expertise to drive innovation and market leadership.

Job Overview

InVitro Capital is seeking an experienced and highly organized Executive Assistant to support our CEO. The ideal candidate has a strong background in executive support roles, with a proven ability to manage complex calendars, coordinate travel, handle high-level communications, and support senior leadership in a fast-paced, dynamic environment.

We’re looking for someone who is proactive, detail-oriented, and adaptable—able to stay ahead of shifting priorities and thrive under pressure. Discretion, strong judgment, and excellent communication skills are essential in this role.

This is a remote position, but flexibility is key, as the CEO’s schedule may shift across time zones.

Key Responsibilities

• Calendar Management: Strategically manage the CEO’s schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination.
• Travel Coordination: Organize and book domestic/international travel, including flights, accommodations, transportation, and itineraries.
• Expense Tracking: Manage and reconcile the CEO’s expenses, ensuring timely and accurate reporting.
• Communication Liaison: Act as the CEO’s point of contact—screening and prioritizing emails, messages, and requests, and ensuring follow-ups happen.
• File & Document Organization: Maintain accurate, secure, and easily accessible documentation.
• Personal & Organizational Support: Assist with occasional personal tasks and logistics to help the CEO maintain an organized schedule.

Who You Are

• A multitasker who can manage multiple responsibilities without feeling overwhelmed.
• A highly organized individual with strong attention to detail.
• A clear communicator who can interact professionally at all levels.
• A happy, positive person who doesn’t panic when things don’t go according to plan.
• Tech-savvy and comfortable using scheduling, communication, and productivity tools.

Minimum Qualifications

• 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting C-level executives.
• Experience managing calendars, travel, scheduling, or executive communications.
• Strong communication and interpersonal skills.
• Ability to manage schedules and travel across multiple time zones.
• High attention to detail and excellent multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or other organizational tools.
• Ability to work independently in a remote setting, with reliable internet access and the necessary tech tools.

Preferred Qualifications

• Familiarity with project management tools or scheduling software.
• Experience handling confidential or high-level executive communications.

Why Join InVitro Capital?

• Build the Future of AI: Work on cutting-edge products that are transforming how SMBs operate across industries.
• Be a Founding Force: Take a hands-on role in launching and scaling high-impact startups. This isn’t a 9-to-5—it’s a fast-paced, all-in startup environment.
• Work with the Best: Join a team of seasoned entrepreneurs and industry experts obsessed with building things that matter.
• Thrive in a Collaborative Culture: We foster a supportive, low-ego environment where great ideas win and people grow together.
• Earn What You Deserve: We offer competitive, compensation ranging from $1,500 to $2,000 per month.