Sales Support Administrator- 9m FTC

Come and join the leading #avoexperts 🥑

Westfalia Fruit is a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce – 365 days a year & across the globe.

With the largest avocado-growing footprint in the world, we are recognised as the leading #avoexperts and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.

We’re looking for a Sales Support Administrator to join our team in Kings Hill, West Malling. This is a 9-month fixed term contract with potential to extend.

We’re seeking a highly organised and efficient Sales Support Administrator to join our team on a maternity cover. In this vital role, you’ll provide key administrative support to our procurement and supply chain functions, helping to keep operations running smoothly.

Responsibilities include:

• Process purchase orders and maintain accurate procurement records in internal systems.
• Liaise with suppliers to address queries, confirm order details, and follow up on deliveries.
• Maintain vendor databases, and update agreed prices on Purchase orders.
• Track and monitor order statuses to ensure timely delivery and escalate delays when necessary.
• Assist with invoice matching, resolving discrepancies with finance and suppliers.
• Coordinate with internal departments if issues arise and need to be resolved
• Provide administrative support including preparing reports, maintaining files, and organizing procurement documentation.

• Previous experience in Fresh Produce procurement, purchasing, or administrative support function.
• Highly organised, with hands-on experience and a solid understanding of setting up and managing purchase orders efficiently.
• Strong attention to detail with a proven ability to maintain high levels of accuracy in data entry and documentation.
• Ability to work effectively both independently and collaboratively within a team environment.

Desirable

• Proficiency in Microsoft Office (Excel, Outlook); Prophet system experience is a plus.
• Knowledge of purchase orders and sales order processing would be desirable.  
• Experience with Prophet software would be an advantage.

• Competitive salary.
• Hybrid working on a Friday.
• 25 days holiday, plus bank holidays.
• A welcoming, modern office with fresh fruit, bean-to-cup coffee, freshly squeezed orange juice & avocado ice-cream.
• Free on-site parking.
• Company pension scheme with life insurance cover.
• Employee Assistance Plan with Medicash.
• Christmas hampers & a Christmas party.
• Sausage roll Thursday & pizza lunch days.

Please note that this position does not have a specific closing date. We encourage you to apply as soon as possible as we will be reviewing applications on a rolling basis and the advert may be removed at any time.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.