Office Coordinator

Vestmark seeks an Office Coordinator to assist with office duties and responsibilities to join our HR team. This individual will be responsible for stocking supplies, reception coverage, and providing office support in the Wakefield, MA office. Join our dynamic, fast-paced team and make a meaningful impact!

RESPONSIBILITIES:

Office Coordination 

• Stock kitchens with company provided snacks & coffee daily throughout the office
• Oversee office vendor relationships
• Greet and assist employees and guests in a friendly and professional manner
• Answer phones and distribute incoming mail & packages
• Assist with Onboarding and Offboarding employees
• Assist with on-site interview process, greet candidates and escort to conference room

Support our Culture

• Assist with the logistics for Companywide employee events
• Member of the Engagement Committee, assist with Charity, Fun, DEI and Wellness events
• Order catering for in-house meetings
• Provide general office assistance to management as needed

OTHER DUTIES AND RESPONSIBILITIES:

• Shift of 8:30am-4:30pm to stock kitchens with company provided snacks & coffee daily prior to most employees arriving
• Hours may periodically vary due to company needs
• Other duties as assigned

REQUIREMENTS:

• 2 years minimum experience in a similar role
• Proficient in the use of Excel, Word and Outlook
• Strong and pleasant phone and interpersonal skills, and the ability to deal professionally with visitors, vendors and co-workers on the one and in person
• Excellent organizational and time management skills, ability to take initiative, use good judgement, demonstrate a strong sense of urgency and attention to detail, and carry multiple tasks through to completion
• Ability to work independently, prioritize work and ask for further clarification when necessary
• Ability to always maintain professionalism and confidentiality
• Experience delivering accurate, effective results, and meeting tight deadlines
• Effectively adapt to variations in work tasks and workload

Vestmark is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Vestmark prohibits employment discrimination on the basis of race, color, religion, gender identity, sex, sexual orientation, pregnancy, national origin, age, disability status, protected military or veteran status, and genetic information.  #LI-TG1 #LI-Onsite