Special Education and Data Clerk (SY25-26, High School)

What You’ll Do

As the Special Education and Data Clerk at Veritas Prep High School, you’ll be an integral part of the School Operations and Special Education Team, playing a central role in ensuring the efficient operation of student records, scheduling, communication, and compliance with state and federal regulations. This role requires attention to detail, organization, and the ability to maintain confidentiality in all aspects of the job. You’ll also:

1. Administrative Support 
• Answer phones, take messages, and respond to inquiries
• Serve as a liaison between the school and families by assisting with enrollment, responding to inquiries, and providing general support to students and their families.
• Support and backup front office staff and Early College program
• Assist in ordering school supplies and organizing of purchase orders, invoices etc
• Track and manage school supplies, equipment, and resources, ensuring adequate stock and efficient use.
• Assist in organizing school events, including meetings, field trips, student led conferences, extracurricular activities, and special programs, ensuring everything runs smoothly. 
2. Student Records Management:
• Maintain accurate student records, attendance logs, and other essential databases, ensuring confidentiality and compliance with school policies.
• Maintain accurate and up-to-date special education student records, including IEPs (Individualized Education Plans), assessments, and other related documentation.
• Process and track IEP meeting schedules and documentation.
• Ensure all student information is maintained with the utmost confidentiality and in compliance with the Family Educational Rights and Privacy Act (FERPA)
• Assist in the preparation and maintenance of Special Education student records.
• Ensure that Individualized Education Plans (IEPs), assessments, and other relevant documents are properly filed and updated.
• Assist in ensuring compliance with district, state, and federal special education regulations
• Prepare reports and fulfill records requests
3. Data entry and Reporting 
• Enter data into the school’s databases (PowerSchool, CPP, Frontline etc) and ensure that all required information is up to date and accurate
• Assist in preparing reports for audits and compliance reviews.
• Act as the liaison between teachers, service providers and families to ensure all necessary paperwork is completed in a timely manner. 
• Manage, audit, and update student information and records in student information systems
4. Compliance and Documentation
• Support the department in maintaining compliance with local, state, and federal regulations.
• Assist with ensuring proper documentation for IEP meetings, evaluations, and annual reviews.
• Help prepare reports related to student progress and Special Education services.
5. Communication and Coordination 
• Communicate effectively with parents, staff, and external agencies regarding Special Education services and student needs.
• Assist with daily administrative tasks such as managing correspondence, scheduling meetings including IEP meetings, maintaining school records, and processing documents.
• Schedule student testing with internal and external service providers
• Assist Special Education teachers and staff with general clerical tasks, including preparing materials for meetings and events, photocopying, and filing.
• Support families and student with fulfilling transportation requests per the student’s IEP. 
6. Schoolwide systems and Procedures 
• Support school systems and procedures (arrival, lunch, dismissal, etc)
• Assist in monitoring and implementing safety protocols, including emergency drills, health and safety regulations, and reporting any incidents or concerns.
• Support staff and student technology
7. Other:

• Perform other required duties as assigned 

What You’ll Need

• You must be 21 years or older with a valid license for 3 years and a clean driving record
• Have or be willing to obtain RMV 7D training
• Strong communication skills, both verbal and written
• Strong computer skills, including Microsoft Office, Word, Excel, Google Suite 
• Ability to work independently on a variety of tasks
• Strong interpersonal and communications skills with vendors, students, parents/families, colleagues, and community members
• Previous experience in operations (experience in school operations preferred)
• Strong attention to detail and follow-through
• Strong time management skills and the ability to manage multiple tasks simultaneously and meet tight deadlines
• Experience with project planning and management 
• Experience with coordinating transportation
• An unwavering belief that all students can achieve amazing things
• A passion for continuous growth 
• A dedication to fighting racism in our educational institutions and in daily life, and knowledge of the history of race and racism, as well as the systems of oppression our students face
• Fluency in Spanish (preferred)
• Associate’s degree (preferred)
• Current authorization to work in the United States – a candidate must have such authorization by his or her first day of employment
• Alignment with our Values of
• Students First: We make decisions with our students in mind and know our actions model the way.
• Grow Together: We are role models of growth mindset, teamwork, and collaboration.
• One Team, One Mission: We cheer for, lean on, and support each other as we play unique roles in support of the same mission.

Think you don’t quite meet all the qualifications listed above? Apply anyway! We are looking for a truly diverse team of educators, and research shows that historically marginalized groups are less likely to apply if they do not meet every requirement. We are working to become an anti-racist organization and want to recruit and support a diverse staff, to understand the history of inequity in education, and to ensure students see teachers, staff, and leaders who look like them working in their schools.

Want to learn more? Set up a call with a recruiter by emailing recruitment@vpcs.org.

Veritas Prep is an equal opportunity employer and does not discriminate against employees or qualified job applicants on the basis of race, religion, color, sex, age, national origin, disability, veteran or military status, marital status, sexual orientation, genetic information, gender identity or expression, or any other status or condition protected by applicable law. This policy extends to, but is not limited to, recruitment, selection, compensation, benefits, promotion, training, and termination.

Veritas Prep offers competitive salaries and comprehensive benefit packages that include the following:

• Salary Range for this position is $50,000-65,000 exclusive of fringe benefits.
• If hired, your final base salary will be determined based on factors such as skills, education, and/or experience.
• In addition to those factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.
• Keep in mind, the above range is the full base salary range for this position. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth.
• We also offer a generous benefits package for full-time staff that includes, but not limited to the following:
• Health, Vision and Dental Insurance Plans
• Paid Family/Medical Leave Insurance (private and meets state requirements)
• Long-Term Disability and Life Insurance (100% employer paid)
• Enrollment in Massachusetts Teachers' Retirement System (teacher pension program)
• Employee Assistance Program (100% employer paid)
• Flexible Spending Accounts (FSA), Health Reimbursement Account (HRA), and more...

About Veritas Prep

Veritas Prep is a public, tuition-free school in Springfield that prepares students in grades 5 through 12 to compete, achieve, and succeed in college and beyond. Veritas Prep accelerates every student’s path to college and career by helping them set a strong academic foundation in middle school and guaranteeing access to college classes and college prep support in our wall-to-wall Early College high school. 

At Veritas Prep, we are not only breaking down barriers to college access but also providing the tools students need to persist through college and prepare for a successful career. Our middle school program has been serving students in Springfield since 2012 and our scholars are supported by skilled, dedicated, and diverse teachers. Scholars learn important academic habits and are challenged to achieve at high levels academically, socially, and emotionally, setting them up for success as they enter our high school. 

Our Early College high school program, in partnership with STCC and Worcester State University, prepares students to earn high-impact college degrees, saving students up to two years’ time in college and thousands of dollars. Students can earn up to an associate degree for free, and the general studies associate degree from STCC means students enter as JUNIORS at any Massachusetts public college or university after high school graduation.

Students at Veritas Prep benefit from high academic standards and robust support, an exceptional learning environment, a diverse staff of high-quality educators, a strong commitment to social/emotional and practical skill development, and an inclusive, anti-racist community that values the identities and backgrounds of all students.