Senior Executive Assistant

Vast is looking for a Senior Executive Assistant, reporting to the Chief of Staff. We are seeking a highly organized and proactive Senior Executive Assistant to support our C-Suite Executives in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture.

This will be a full-time, exempt position located in our Long Beach location. 

Responsibilities: 

• Handle sensitive information and matters with a high level of discretion and maintain confidentiality.
• Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement.   
• Draft, review and send communications on behalf of company executives. 
• Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available.
• Act as a central point of contact, facilitating communication between executives, internal teams and external partners.
• Track and manage executive expenses and process reimbursements.
• Support executives in various projects, research tasks, and initiatives.
• Collaborate with other departments on projects as needed. 

Minimum Qualifications:

• 5+ years of experience as an Executive Assistant supporting multiple C-Suite executives.
• Advanced proficiency in Google Workspace and MS Office Suite. 

Preferred Skills & Experience:

• Bachelor’s Degree or equivalent years of work experience in addition to minimum years of experience. 
• Experience supporting executives in a fast space startup environment.
• Event and meeting planning. 
• Ability to think outside of the box with a sense of urgency.
• Excellent communication, both written and verbal.
• High level of attention to detail and accuracy.
• Ability to handle multiple tasks and prioritize effectively.
• Strong organizational and time-management skills.
• A passion for DEI and fostering a positive work culture. 

Additional Requirements:

• Ability to be on site 5 days a week at our HQ in Long Beach.
• Ability to work early mornings, evenings and/or weekends as needed.