Accounts Payable Specialist

Vast is seeking a detail-oriented and proactive Accounts Payable Specialist I to join our growing Finance team in Long Beach, reporting to the Accounts Payable Manager. In this role, you will help lay the financial groundwork essential to designing and building artificial-gravity, human-rated space stations. You will be responsible for processing a high volume of invoices, maintaining vendor relationships, ensuring the accuracy and timeliness of payments, and supporting automation and process improvement initiatives.

This will be a full-time, non-exempt position located in our Long Beach location.

Responsibilities: 

•  Process high-volume of vendor invoices 250/month
• Match invoices to purchase orders and receipts and the resolution of any discrepancies
• Ensure all invoices have proper backup, coding, and approvals before processing
• Assist with vendor payments, travel and expense reimbursements, and international payments
• Manage vendor onboarding process including setting-up credit terms, up-to-date W9 forms and other necessary information
• Reconcile vendor statements, research, and correct discrepancies
• Contribute to automation and process improvement projects
• Establish and maintain electronic repository for supporting documentation related to all invoices and reimbursements
• Provide excellent and timely responses to vendor emails and internal customer inquiries
• Assist the Finance team with other ad-hoc projects as needed

Minimum Qualifications:

• 3-5 years Accounts Payable Experience or Accounting
• High School Diploma or equivalent

Preferred Skills & Experience:

• Experience in manufacturing industry
• Proficient with Google Suite products (sheets, slides and documents)
• Ability to work effectively in a team environment
• Excellent  and clear communication skills for relaying data (verbally and in-writing) between other employees, vendors, and customers
• Logical and strategic approach to solving problems
• Comfortable working in a high-stress environment balancing several projects at any given time, and the flexibility to adjust for abrupt changes in strategic direction.
• Experience with Netsuite and Ramp or equivalent AP software/accounting systems
• Strong understanding of procurement and cost accounting principles
• Exceptional attention to detail, organizational, and time management skills
• Ability to thrive in a fast-paced, early-stage startup environment
• Strong problem-solving skills and accountability
• Ability to handle sensitive information with confidentiality and professionalism

Additional Requirements:

• Ability to travel up to 50% of the time
• Willingness to work evenings and/or weekends to support critical mission milestones
• Ability to lift up to 25lbs unassisted
• Specific certifications, as appropriate