Commercial Administrator

ValGenesis is a leading digital validation platform provider for life sciences companies. ValGenesis suite of products are used by 30 of the top 50 global pharmaceutical and biotech companies to achieve digital transformation, total compliance and manufacturing excellence/intelligence across their product lifecycle. 

Learn more about working for ValGenesis, the de facto standard for paperless validation in Life Sciences: https://www.youtube.com/watch?v=tASq7Ld0JsQ 

The Commercial Administrator will be responsible for supporting the commercial team in day-to-day administrative tasks. This includes overseeing contract management, sales documentation, bookings, compliance, and assisting with the coordination of sales processes. The ideal candidate will be detail-oriented, organized, and skilled at working with cross-functional teams to ensure seamless execution of commercial operation 

• Prepare, review, and track sales contracts and amendments in accordance with company policies and legal guidelines. 
• Ensure contracts and agreements are in compliance with internal standards 
• Coordinate with the legal department to manage contract process and document approvals. 
• Manage the booking validation process within the CRM in accordance with Standard Operating Procedures (SOP). 
• Support the sales team by managing CRM data and keeping track of sales opportunities, agreements, and account statuses. 
• Collaborate with the Customer Success team to manage renewal and upsell opportunities. 
• Maintain organized and up-to-date records of commercial documents, contracts, and correspondence. 
• Assist Director of Sales Operations with analysis of sales data to identify trends and provide insights for improving standard commercial processes.  

• Bachelor’s degree in Business Administration, Finance, Accounting, or related field  
• 2-4 years of experience in commercial administration, sales support or a similar role (preferably within SaaS, technology, or service industries). 
• Proficient in using CRM systems, Excel, Word, and other relevant software tools 
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. 
• Experience in contract management 
• Working knowledge of SaaS subscription models and pricing structures 

We’re on a Mission

In 2005, we disrupted the life sciences industry by introducing the world’s first digital validation lifecycle management system. ValGenesis VLMS® revolutionized compliance-based corporate validation activities and has remained the industry standard.

Today, we continue to push the boundaries of innovation ― enhancing and expanding our portfolio beyond validation with an end-to-end digital transformation platform. We combine our purpose-built systems with world-class consulting services to help every facet of GxP meet evolving regulations and quality expectations.

The Team You’ll Join

Our customers’ success is our success. We keep the customer experience centered in our decisions, from product to marketing to sales to services to support. Life sciences companies exist to improve humanity’s quality of life, and we honor that mission.​

We work together. We communicate openly, support each other without reservation, and never hesitate to wear multiple hats to get the job done.

We think big. Innovation is the heart of ValGenesis. That spirit drives product development as well as personal growth. We never stop aiming upward.

We’re in it to win it. We’re on a path to becoming the number one intelligent validation platform in the market, and we won’t settle for anything less than being a market leader.​

How We Work

Our hybrid schedule is 3 days per week, within a reasonable commuting distance to our Lisbon office. We believe that in-person interaction and collaboration fosters creativity, and a sense of community, and is critical to our future success as a company. 

ValGenesis is an equal-opportunity employer that makes employment decisions on the basis of merit. Our goal is to have the best-qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by local law.