Master Item File Specialist

The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.

General Summary

Responsible for maintaining the Item and Vendor master in the ERP system and ensuring that all data inputs are in compliance with applicable policies and procedures. Work is performed under moderate supervision. Direct report to the Director, Data Integrity Supply Chain.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Resolve discrepancies in data and conduct analysis to determine root cause. Validate item requirements for the accurate setup of item master and contracted specials in Infor Contract Management in accordance with system quality and procedures.

• Review submitted add/change templates to maintain the integrity of the item master by preventing duplicate entries, applying standardized naming conventions in accordance with item naming guidelines, ensuring compliance with contractual requirements, verifying the correct use of expense accounts, UNSPSC codes, and GTINs, and confirming the inclusion of Patient Charge codes when necessary.

• Assist the Supervisor in maintaining General Ledger (G/L) accuracy, by ensuring all supplies purchased via the Item Table and non-catalog purchases are coded to the appropriate G/L code.

• Maintain and enhance item and vendor master data governance rules, standard operating procedures, naming convention and other enterprise data standards.

• Organize and assist with routine clean-up of the Item and Vendor Master Table to ensure system integrity including projects related to Supply Chain initiatives.

• Conduct routine audits to proactively identify data exception errors (e.g., price, unit of measure, catalog number, etc.) and make corrections as needed.

• Understand all system interfaces and processes that affect the Item/Vendor Master, Epic and Pyxis systems.

• Provide guidance and general information on item master, contracted specials, contracts and vendors.

• Assist Material Management with mass updates of procurement templates and PAR items.

• Identify and document non-contract item add requests. Obtain approvals/denials for non-contract items in collaboration with business units.

• Provide support to Purchasing, Accounts Payable and Materials Management to ensure Item Table functions are coordinated properly.

• Assist the Supervisor in the development, generation and analysis of statistical and financial reports as required.

• Perform other duties as assigned

Education & Experience

• Bachelor's degree in Business Administration, Finance, Data Analytics, or related field, or the equivalent combination of education, training and experience.

• 3 years’ experience in Supply Chain, Purchasing, Materials Management, Manufacturing, or related field, preferably in a healthcare environment.

IV. Knowledge, Skills and Abilities

• Working knowledge of Infor/Lawson Financial and Supply Management product suite.

• Working knowledge of item master data point, UNSPSC, GTIN and inventory principles.

• Familiarity with GHX, Vizient, Nuvia and Epic systems.

• Effective analytical, critical thinking, planning, organizational, and problem-solving skills.

• Ability to analyze, compare, contrast, and validate work with attention to detail.

• Effective skill developing and maintaining collaborative working relationships with all levels of leadership, staff and vendors.

• Ability to work independently and as part of a team.

• Effective skill in the use of Microsoft Office Suite (e.g., Access, Word, Excel, PowerPoint).

• Effective verbal, written, and interpersonal communication skills.

.All your information will be kept confidential according to EEO guidelines.

Compensation:

Pay Range: $22.57-$31.59

Other Compensation (if applicable):

Review the 2024-2025 UMMS Benefits Guide