Accounts Payable Coordinator

The Team:The Accounts Payable Specialist will report directly to the Finance Manager and will play a critical role in maintaining accurate and efficient accounting records for the company. This position will involve working closely with internal teams and external vendors to ensure timely and accurate processing of invoices, payments, and expense management. The AP Specialist will be key in maintaining the financial health of the company by ensuring that all accounts payable processes are compliant with internal controls and procedures.

The Job:

Process and manage a high volume of invoices and ensure timely payment to vendors and suppliers.

Review and verify the accuracy of invoices, ensuring appropriate approvals are obtained.

Maintain and update AP records, ensuring all entries are accurate and timely.

Reconcile AP-related general ledger accounts and resolve discrepancies.

Monitor and track outstanding payables and follow up on overdue invoices.

Assist with month-end and year-end closing activities, ensuring all payables are accounted for.

Support audits by providing necessary documentation and responding to auditor inquiries.

Assist in the preparation of cash flow forecasts and reports.

Communicate with vendors to resolve any billing or payment issues.

Maintain relationships with internal teams (HR, Legal, etc.) to streamline payment processes.

Provide ad-hoc support for financial reporting and other finance-related tasks as needed.

Required Education and Experience:

Bachelor’s degree in Accounting, Finance, or related field.

2+ years of experience in Accounts Payable, ideally in a multi-entity or global structure.

Strong knowledge of general accounting principles, accounts payable processes, and financial reporting.

Highly proficient in Excel and other accounting software.

Attention to detail with strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.

Personal Attributes:

The successful candidate will bring a high level of ethical, intellectual, professional, and personal values that complement the team and company culture, including:

Entrepreneurial spirit and willingness to learn.

Strong interpersonal skills and ability to work in a team.

Proven ability to deliver results and prioritize tasks in a fast-moving, dynamic environment.

Outstanding analytical and quantitative skills.

Respect for colleagues and sense of humor.

Other Details:

Competitive salary, with benefits including tax-free health insurance reimbursement (ICHRA), 401K, paid holidays, paid time off, and paid bereavement