Executive Assistant

About the Role:

We are seeking a proactive and detail-oriented Executive Assistant to support our Managing Director. This role is not a conventional assistant position; it requires someone with exceptional follow-up skills, strong organizational capabilities, and a willingness to take initiative. We aim to find someone who thrives in a fast-paced environment and can handle both professional and personal tasks with discretion and efficiency.

Key Responsibilities:

• Act as the primary point of contact for the Managing Director.
• Manage daily schedules, appointments, and correspondence.
• Follow up on tasks and ensure timely completion of all assignments.
• Coordinate with internal and external stakeholders for meetings and deliverables.
• Maintain records, prepare reports, and handle confidential information with integrity.
• Assist with personal tasks, errands, and other responsibilities as required.
• Draft official letters, emails, and documents with great attention to detail.
• Perform administrative tasks, including organizing files and managing databases.
• Use Microsoft Office tools like Excel, Word, and PowerPoint effectively.
• Handle minor office coordination duties and ensure smooth workflow.

Key Requirements:

Work Experience:

• 3–5 years as an assistant or secretary to senior management, ideally to the MD/CEO.
• Experience as an office coordinator with admin responsibilities is also acceptable.

Education:

• Graduation from a secretarial college or equivalent training.

Skills:

• Essential: Exceptional follow-up skills.
• Proficient in MS Office, especially Excel and Word.
• Knowledge of shorthand is a plus.
• Effective at multitasking and prioritization.
• Ability to handle Google searches and internet-based research.
• Strong written and spoken English.

Preferred Skills:

• Strong written and spoken English.
• Honest, dependable, and open to handling personal tasks for the Managing Director.
• Stable work history with minimal job-hopping. (If possible, please provide contact details of recommenders.

Interview Process:

Candidates will be evaluated on:

Background and Experience:

• Educational and professional journey, including gaps in career timelines.
• Family background to understand support systems and availability.

Skills and Aptitude:

• Proficiency in Excel (e.g., Pivot Tables, VLOOKUP).
• English communication skills (written and verbal).
• Ability to maintain and manage follow-up systems.
• Practical problem-solving in real-world scenarios.

Integrity:

• Reference checks with previous employers focusing on honesty, reliability, and capability.

To Apply:

Please submit your resume detailing your experience, educational qualifications, and why you believe you are a good fit for this role.