Administrative Assistant - Police Department

Your application must include a cover letter explaining your qualifications and why you are interested in this position along with your detailed resume.

Incorporated in 1957, the Town of Clarkdale operates under the council-manager form of government. The Town Council consists of the Mayor and four Council Members, all elected at large to serve staggered four-year terms. A Vice Mayor is chosen internally by a vote of the Council every two years. The Town Manager is appointed by the Town Council. The Town Council also appoints the Town Attorney and Town Magistrate.

The Town employs approximately 63 employees and its Fiscal Year 2025 budget is $43 million with a five-year capital improvement plan budget of $19.3 million. Clarkdale provides residents with an array of municipal services, including planning, permitting, zoning, economic development, special events, parks and recreation, public safety, utilities, and public works. The organization also provides financial, human resources, risk management, information technology, and emergency management functions for the Town.

DESCRIPTION:  Under direction of the Civilian Operations Supervisor, this position performs administrative tasks in support of the Police Department. This is a non-sworn front desk position providing customer service and assistance to the public. This position also participates in non-certified law enforcement functions.

CLASSIFICATION:  This is an FLSA non-exempt, part-time position with no benefits. Starting pay range for this position is $16.25-$21.13/hour DOE.

ESSENTIAL FUNCTIONS AND DUTIES: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this classification.

• Participates in the implementation of goals, objectives, policies, and priorities of the Town and the Clarkdale Police Department.
• Assists with the organization and operations of the Police Department.
• Performs receptionist and administrative duties.
• Prepares, maintains, and produces a daily activity log.
• Performs searches of databases.
• Creates/initiates and maintains files, records, databases, and information via hard copy, electronically, and/or on a variety of software.
• Performs records checks of persons, property, and vehicles from a variety of agencies and databases.
• Monitors and coordinates department purchasing, travel, education, and other expenses.
• Compiles, monitors, and maintains a variety of fiscal records and/or reports.
• Prepares, processes, maintains and/or disseminates correspondence, reports, licenses, permits, and other materials.
• Performs fingerprinting.
• Schedules meetings, appointments, and events, providing notifications of such.
• Coordinates police sponsored community events and use of police property used for community events.
• Interacts with the public, coworkers, and business professionals from a variety of socioeconomic, ethnic, and cultural backgrounds.
• Performs other duties and responsibilities as required or assigned.

MINIMUM QUALIFICATION: Must possess a high school diploma or equivalent. Post-secondary education is preferred. Administrative experience required. Experience in customer service and public safety desired.  

SPECIAL REQUIREMENTS, LICENSES, AND CERTIFICATES:

• Prior to placement, candidate must undergo and successfully pass background investigation and polygraph.
• Must possess a valid drivers’ license (with the ability to transfer an out-of-state license to Arizona immediately) and maintain an acceptable driving record.
• Must possess and maintain a Notary Public certification or be able to obtain certification within 90 days of hire.
• Must possess and maintain Level B Terminal Operator Certification by the Department of Public Safety or be able to obtain certification within 90 days of hire.
• Must complete online training and testing with National Incident Management System (NIMS) through the Federal Emergency Management Agency (FEMA) within six (6) months of hire and maintain current/ongoing certification. 

Knowledge, Skills, and Abilities:

Knowledge of:

• Modern office practices, procedures and equipment use, skilled in the use of computers and various software.
• General and accepted accounting practices.
• Understand, interpret, and apply related laws, ordinances, codes, rules, regulations, and policies.

Skills and Ability to:

• Think clearly and act safely and effectively in tense or emergency situations.
• Interpret and carry out directions whether orally or in writing.
• Effectively communicate whether orally or in writing.
• Adhere to confidentiality directives.
• Review, create, maintain, and produce accurate records and statistics.
• Establish and foster effective working relationships.
• Exercise initiative, apply good judgment and produce sound recommendations.
• Organize and prioritize, and to work independently and effectively under time constraints and deadlines.
• Ability to be flexible in the face of change.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions and duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and duties.

This classification involves work that may require:

• Vision sufficient to read technical, legal and regulatory documents, periodicals, computer screens, computer print outs, business correspondence, audio visual materials, and other documents encountered in the course of work;
• Hearing sufficient to hear conversational levels in person and over the telephone or radio;
• Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, and over the telephone;
• Mobility sufficient to safely work in office settings and similar environments;
• Dexterity sufficient to safely operate office equipment including computers;
• Strength sufficient to lift, carry and move ten (10) lbs.;
• Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.

WORKING CONDITIONS:

• Work is generally performed within an inside office environment, however working in outside weather conditions is not unusual;
• Work may require travel throughout the Town to manage projects, or to attend meetings, training events, etc.;
• The noise level is varied but usual to that of an inside office environment, however outside work can produce varied and potentially loud noise levels particularly when equipment is operating;
• The employee may be required to walk over uneven flooring or outdoor terrain;
• The employee may be required to work outside normally scheduled hours and/or assigned to report to a specific location for training and/or meeting attendance;
• While performing the duties of this job, the employee is frequently required to sit and talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms.

The Town of Clarkdale is a drug-free, smoke-free work environment.

SUCCESSFUL COMPLETION AND CLEARING OF A POST OFFER, PRE-EMPLOYMENT SCREENING PROCESS (AT THE TOWN’S EXPENSE) IS MANDATORY, CONSISTING OF DRUG TESTING AND BACKGROUND CHECK.

THE TOWN OF CLARKDALE IS AN EQUAL OPPORTUNITY EMPLOYER (EOE).

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the Town and requirements of the job change.