Procurement Specialist II

Procurement Travel & Expense Specialist (India) 

Toast is a rapidly growing startup building the first all-in-one restaurant management software platform. Toast’s Android tablet-based system helps restaurants operate more efficiently and connect with their customer base in new and innovative ways. We’re growing fast and have a customer base of cafes, restaurants, bars and nightclubs across the country. We work hard and care about our customers’ success and we have a lot of fun doing it. As a startup, we move fast and have a lot of opportunities for career growth, so if you’re passionate about your work and want to be in a fun and growing industry, join us! You will be helping Toast to grow our business across the US and internationally.

Responsibilities:

We are seeking a detail-oriented and experienced Procurement Specialist in the Travel & Expense category for managing the organization's travel and expense processes, ensuring policy compliance, and delivering an efficient and seamless experience for employees. The ideal candidate will have a strong background in procurement systems, vendor relationship management, and adherence to company policies and regulations.

TRAVEL MANAGEMENT

• Coordinate and manage employee travel bookings, including flights, accommodations, and ground transportation in line with the company's travel policy.
• Negotiate with travel service providers for best rates and manage corporate agreements with airlines, hotels, and travel agencies.
• Assist employees in resolving travel-related issues and queries.

EXPENSE REPORTING

• Review and process employee expense reports for accuracy, compliance with policy, and timely reimbursement.
• Manage the company’s expense management system, ensuring that it is up to date and functioning optimally.
• Work with finance teams to ensure that all travel and expense transactions are accurately recorded in the company’s financial systems

SOURCING & PROCUREMENT OPERATIONS 

• Review purchase requests and complete the PR to PO cycle within the agreed turnaround time 

Generate and process purchase orders based on approved requisitions, ensuring accuracy in item specifications, quantities, and delivery details.Handle process queries from clients, vendors, buyers, and requestors.

• Collaborate with internal departments to understand their procurement needs and provide efficient and cost-effective solutions.
• Manage internal inbox related to vendor setup. Execute changes in Zip, Netsuite systems and prompt action by vendor, buyer, requestor, as needed.

Requirements

• A minimum of a bachelor's degree is required.
• This role follows a hybrid work model, requiring a minimum of two days per week in the office
• 5+ years of procurement operational, sourcing or supply chain experience
• Well-developed problem solving and analytical skills
• Excellent time management and organizational skills
• High level of attention to detail
• Strong written, verbal communications and presentation skills
• Proficient in the Microsoft Office Suite
• Experience with Workday/Oracle/SAP/Netsuite or any ERP system
• Flexible to work in shifts, including US shifts