Administrative Receptionist - Contractor (OC25006)

Job # OC25006

Job Title: Administrative Receptionist

Office Location: Houston, TX

Business/Department: Administration

Sales Territory, if applicable

General Role Description

Receive and assist visitors and callers as the first point of contact with the Company and provide administrative services

Role Accountabilities

- Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality, ensuring company and personal information is protected

- Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality, ensuring company and personal information is protected

- Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting

- Provide services in the Company's print center, as applicable

- Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as requested

- Ensure travel and lodging arrangements are coordinated with the Company’s travel agent, as requested

- Plan, organize, and administer a variety of Company activities, as requested

- Ensure sufficient and appropriate office supplies are available for the office, as requested

- Coordinate with vendors for office services and maintenance, as requested

General Employee Accountabilities

- Bring full effort to bear on tasks assigned by manager

- Give manager best advice

- Give earliest notice when work cannot be delivered as specified

- Cooperate and collaborate with peers and interact cross-organizationally as specified by manager

- Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment

- Comply with all Company policies, practices, and procedures and all regulations and laws

- Recommend viable improvements proactively

- Ensure effective utilization of business tools and processes

Minimum Qualifications

- High school diploma or equivalent

- 2 years' receptionist experience in a professional office environment

- Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality

- Demonstrated successful experience with administrative, clerical, and office systems and equipment

- Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts

- Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills

- Demonstrated continuous improvement in areas of responsibility

- Proficiency in Microsoft Windows, Outlook, Excel, Word and PowerPoint

- Availability to travel less than 5%

Preferred Qualifications

- Associate degree in a related field of study

- 5 years of administrative experience in a global, high growth, engineering services organization

- Demonstrated experience with a visitor management system

Link to TMEIC Corporation Americas website: https://www.tmeic.com/. To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.

EEO/AA/M/F/Vet/Disability Employer