Procurement Contract Specialist

Telefónica Tech (part of the Telefónica Group) is a leading NextGen Tech solutions provider with a highly diversified team of over 6,000 exceptionally skilled employees and +60 nationalities.

We serve more than 5.5m customers every day in over 175 countries, with a global ecosystem of market-leading partners. Global strategic hubs: Spain, Brazil, the UK, Germany.

The Telefónica Tech UK&I hub has an end- to-end portfolio of market leading services and develops integrated technology solutions to accelerate digital transformation through: Cloud, Data & AI (Adatis), Enterprise Applications (Incremental), Workplace Services and Cyber Security & Networking.

Values: Open, Trusted and Bold

Trusted Partners:

• Microsoft: Top 3 Service Providers, Azure Expert Status, Fastrack & Inner Circle Partner
• HPE: Platinum Partner – FY23 UK&I Solution Provider of the Year
• Palo Alto & Crowdstrike: part of our NextDefense Cyber Security Portfolio
• Fortinet: Elite VIP Program – one of only 2 in the UK
• AWS: Advanced Solution & Managed Service Provider Program

The Role:

Reporting to the  Procurement Manager this role will support the businesses supplier onboarding and ongoing contract management function. You will be responsible for managing the day-to-day administration of onboarding and reviewing suppliers as well as supporting the  Procurement Manager on ongoing supplier management tasks.

Key Responsibilities:

• Assist with the Supplier on-boarding process, including carrying out due diligence on potential new suppliers;
• Collate requirements, issues and risks from key stakeholders in the selection and on-boarding process;
• Conduct/facilitate negotiations with suppliers on terms / commercials in collaboration with Legal and internal stakeholders as required, delivering on costs savings across suppliers where possible;
• Participate in Supplier Board meetings as required;
• Manage the Procurement Team’s Inbox and act as a main point of contact of the department; 
• Keep the  Supplier App / Contracts Register / Supplier Onboarding Processes up to date, collect key contractual data; track expiry dates; manage renewals to assigned contracts;
• For the lifetime of assigned contracts, be a point of contact for any contractual queries including T&Cs and SLAs;
• Working with the  Contracts Advisor as required and help support in the business conducting regular reviews on suppliers to ensure that they remain compliant; contractual obligations are met, SLAs are achieved and performance is at or above expected levels; and
• Share supplier and product knowledge and implement best practice and standards

Skills & Experience:

• Previous experience of working in procurement preferably gained within an IT reseller / distribution environment;
• Strong analytical skills;
• Ability to be proactive in finding opportunities to improve the company’s position in relation to its suppliers;
• The ability to present findings succinctly and with a commercial focus;
• Excellent administration skills;
• Proficient in the use of CRM systems and MS packages including Word, Excel and Outlook;
• Excellent communication skills, both oral and written;
• Significant experience of Procurement processes and full order life cycle;
• Excellent interpersonal skills, the ability to build and maintain relationships and work cross functionally and interact confidently;
• Robust and resilient in approach – has the confidence to challenge and 'push back’ when required;
• Solid planning and organisational skills with the ability to prioritise work.
• Strong time management skills with the ability to work under pressure to deadlines; and
• Ability to carry out tasks to a high standard with a strong eye for attention to detail and thorough approach to their work.
• A self-starter with the ability to work independently with minimal supervision.
• Ability to respond quickly and efficiently to queries;
• Demonstrates creative thinking and problem-solving skills but knows when to escalate issues;
• Proactive and flexible with a “can do” attitude; and
• Team player - understands the importance of teamwork.

Location:                     Based from our Head Office, but can be remote.

Hours:                         Monday to Friday 09.00 – 17.30 (37.5 hours per week)

Start date:                    ASAP

• Must have the right to live and work in the UK. 
• Due to our location, access to own transport is essential.

We don’t believe hiring is a tick box exercise, so if you feel that you don’t match the job description 100%, but would still be a great fit for role, please get in touch.