Office Coordinator - Part-time (m/f/d)

Shiji is a global technology company dedicated to providing innovative solutions for the hospitality industry, ensuring seamless operations for hoteliers day and night.

Built on the Shiji Platform—the only truly global hotel technology platform—Shiji’s cloud-based portfolio includes Property Management System, Point-of-Sale, guest engagement, distribution, payments, and data intelligence solutions for over 91,000 hotels worldwide, including the largest chains.

The best hotels run on Shiji—day and night.

To support our growing team, we are looking for a part-time Office Coordinator for our office in Berlin. This is a hybrid role, and we are seeking someone with a hands-on approach to work, who is highly organized and brings a positive attitude to the team. If you are someone who enjoys keeping operations running smoothly, creating an organized and welcoming environment, and supporting a dynamic, international team, we’d love to hear from you.

• Perform general office duties such as prepare, pickup and sort mail and deliveries, arrange a courier and shipments
• Assist with accounting documents (check and scan invoices, and forward them to the Accounting Department)
• Order consumables (office supplies, beverages, coffee, etc.)
• Order marketing materials and manage stock for HR team
• Contact person for facility as well as building management and service providers
• Carry out service/maintenance appointments for the office and document the same for certification purposes
• Access control, key allocation and admin of parking system portal
• Work together with Security team on office security in the Berlin office, prepare and follow-up on yearly ISO audit
• Order hardware for employees, maintain asset list and handle handover and handback forms
• Manage company mobile phone contracts with Vodafone in Germany and in the UK
• Organize yearly team events for employees such as summer or Christmas parties
• Organize small events/get-togethers for employees in the Berlin office once a month
• Take care of bigger internal and external meetings in the conference room
• Manage rented Regus office in Neuss, handle additional bookings at the Regus office
• Support Marketing team preparing for ITB appearance
• Handle Corporate Benefits Platform and communication towards employees about it
• Support employees in their daily work
• Take care of the tidiness of the office in general

• Hands-on approach to work
• Fluent German and good English skills (spoken and written)
• Good knowledge of MS Outlook, Excel and Word
• Service-oriented and organized
• Ability to work independently and accurately

• An engaging and dynamic work environment with freedom and responsibility.
• An open culture where feedback and initiatives are always welcome.
• Full ownership of tasks and the ability to help shape the company’s future.
• Opportunities for professional and personal development within a global organization.
• Flexible working hours and a modern workplace in central Berlin.
• A balanced mix of office and remote work to support focus and collaboration.
• Regular company events and entertainment.