Administrative Assistant - Critical Facilities

Serverfarm is a leading developer and operator of data centers with over 750+ locations and key customer relationships in 45 countries. We're revolutionizing how data centers operate across North America, Western Europe, and Israel, serving the world's leading technology and hyperscale companies. With Manulife Investment Management's acquisition in 2023 and our award-winning InCommand platform we're positioned for explosive growth as AI adoption and cloud migration drive unprecedented demand for data center capacity.

A career at Serverfarm means being at the forefront of digital infrastructure innovation, where your work directly impacts how the world's data is managed and secured. As we target 4x growth over the next four years, you'll have unprecedented opportunities to take on new challenges, develop cutting-edge skills, and grow your career across our expanding global operations.

Join our team of innovators and help shape the future of sustainable data centers while building a career without boundaries.

Server Farm Critical Facilities Services provides two main functions. SFCFS seeks to deliver uninterrupted power and cooling to each data center in the Server Farm portfolio. This is complimented by providing remote monitoring services to both internal sites and external clients.

The critical facilities site Administrative Assistant role performs functions critical to the day-to-day operational success of each site. The position reports to the Director of Operations and supports operational, financial and people related functions. 

• Staff’s security desk and provides visitor and vendor validation and check-in functions during assigned work hours.
• Creates all site related Purchase Orders.
• Works with NA Admins and Site Directors to ensure completion of annual training at each site.
• Reviews and validates invoices in support of the CFM and/or Site Director.
• Participates in site meetings relating to budget reviews and annual budget creation.
• Participates in and drives document gathering and organization in support of annual audits.
• Participates in site staff meetings and keep meeting minutes as required.
• Ensure that site supplies are managed and ordered as required to maintain inventory.
• Supports weekly, monthly, quarterly, and annual reporting for clients.

• 3+ years of experience in an administrative role
• Ability to handle multiple projects at one time and work in a high-volume, fast-paced transaction-oriented environment
• Growth-oriented mindset, desire to learn and share knowledge to help others succeed
• Proficient in Microsoft Office Suite; advanced Excel skills preferred

The listed salary range for this position is an estimate based on the competitive job market. Final compensation will be based on your own individual skills, experience, and location.

The above statements are intended to describe the general nature and level of work being performed in this role. They are not intended to serve as an exhaustive list of all possible responsibilities and duties. We encourage you to apply even if your experience isn't an exact match to the job description.