Workspaces Coordinator

Connecting your potential with possibility at SEEK

At SEEK, we work with heart. Our purpose is to help people live more fulfilling and productive working lives and help organisations succeed. We make a positive impact on a truly global scale and our world-class technology solutions connect more people to relevant employment and education opportunities. The work we do impacts people’s lives when it matters.

We value and celebrate the diversity of our employees who rise to the challenge to contribute to the success of our organisation. It’s a fast-paced and encouraging environment where everyone is passionate about our common purpose and where our people can build enriching and exciting careers. Our future potential is your opportunity.

‘Our SEEK’

At SEEK our biggest asset is our people, and we are proud of our community of valued, dedicated, and diverse individuals who really know their stuff. Our culture statement, Our SEEK, is all about what makes SEEK outstanding and a little bit different. Our SEEK clearly outlines the Principles and the Behaviours of our best people, which include:

• Passion: we are passionate about SEEK, our purpose, our customers, and our community
• Team: we care about each other and collaborate to achieve together
• Delivery: we complete tasks with excellence and achieve great outcomes
• Future: we believe and act for the long term

The Role

Coordinate travel for employees, interact with travel agencies, ensure policy compliance, and support Workspaces team.

Key Responsibilities

• Act as the main liaison between employees and travel agency for all travel matters
• Maintain excellent understanding of travel policy and its application
• Review and process travel requests, ensuring policy compliance
• Manage Travel Request Forms, verify completion, and acquire management approvals
• Coordinate with travel agents for bookings, modifications, and issue resolution
• Communicate travel policies and distribute essential documentation
• Assist with travel changes, cancellations, and re-bookings
• Process and reconcile travel-related invoices
• Support annual corporate rate negotiations and vendor management

Other Responsibilities

• Contribute to business continuity planning for travel disruptions
• Support transition to new travel management providers
• Assist in evaluating and selecting new travel solutions
• Support implementation of self-service booking systems
• Help deliver staff training on new booking platforms
• Provide support during change management stages
• Troubleshoot platform issues and coordinate with vendors
• Collect feedback to improve booking experience
• Process and track Workspaces team invoices and expenses
• Assist with travel logistics for workplace projects including consultant visits and site inspections
• Support Workspaces team with workshop coordination, room bookings, and event essentials

The Team

This role supports the APAC Head of Workplace Strategy in managing office environments.

Crucial Qualifications, Skills, and Experience

• In-depth experience in corporate travel coordination or administration
• Demonstrated knowledge of travel booking systems and relevant platforms
• Strong attention to detail with excellent organisational and time management skills
• Proficiency in Microsoft Office suite, especially Excel

Other Qualifications, Skills, and Experience

• Experience with travel policy implementation or enforcement
• Knowledge of travel industry vendor negotiations and relationship management
• Prior experience with travel management system transitions or implementations
• Background in workspace coordination or office administration
• Experience with expense management software
• Knowledge of APAC regional travel requirements and regulations
• Customer service experience in a professional environment
• Experience crafting training materials or documentation

Why SEEK!

• Hybrid working mode
• Mature & collaborative working culture
• Extensive employee benefits
• Casual wear everyday

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.