Construction Project Coordinator

A Project Coordinator is an entry-level professional responsible for assisting in the preparation of cost estimates for construction projects, manufacturing processes, or other types of projects. This role involves gathering and analyzing data to determine the costs associated with materials, labor, and other expenses. Here are the key responsibilities and tasks typically associated with the role of a Junior Estimator:

Key Responsibilities

Planning and Cost Estimation:

• Maintain and update a subcontractor master list
• Assisting in the preparation of detailed and accurate cost estimates for various projects.
• Calculating material, labor, and equipment costs based on project specifications and plans.
• Review work proposals and estimates, and identify discrepancies, “holes”, and exclusions that will negatively affect the project budget

Meeting Coordination and Communication

• Attend and participate in weekly L10 meetings
• Help facilitate project progress meetings, take notes, and issue meeting minutes to appropriate parties
• Communicate with the Project Superintendent and Project Manager daily to keep the project moving forward, and minimize delays or issues
• Ensure all current plan documents are current and have been distributed to all parties
• Create end-of-week job progress reports for each job for distribution

Data Collection and Analysis:

• Gathering and analyzing data from blueprints, specifications, and other documentation to determine project requirements.
• Researching and obtaining pricing information from suppliers and subcontractors.

Quantity Takeoffs:

• Performing quantity takeoffs to determine the amount of materials needed for a project.
• Using software tools and manual methods to measure and quantify materials.

Bid Preparation:

• Assisting in the preparation of bid proposals and tender documents.
• Create and distribute Bid Invites to a subcontractor list
• Compiling cost estimates, schedules, and other relevant information to support the bidding process.

Collaboration:

• Working closely with senior estimators, project managers, and other team members to ensure accurate and comprehensive estimates.
• Participating in meetings and discussions to understand project requirements and objectives.

Documentation:

• Maintaining detailed records of estimates, bid documents, and related correspondence.
• Ensuring all documentation is organized and easily accessible for reference.
• Maintain the project spec book Folder Tree in Dropbox
• Update the project directory on ProCore for each project
• Manage, facilitate, and organize project submittals

Learning and Development:

• Continuously learning about industry standards, best practices, and new technologies related to estimating and construction.
• Attending training sessions and workshops to improve skills and knowledge.

Compliance:

• Ensuring estimates comply with industry standards, regulations, and company policies.
• Staying updated on changes in regulations and standards that may affect cost estimates.

Project Close-Out and Finalization:

• Obtain all warranty documentation from subcontractors and vendors on each project.
• Compile an operations and maintenance manual to submit to the clients
• Review invoices & billing statements from all subcontractors to ensure all invoices/billings are received to close out a project
• Follow up on the final punch list before the close-out of the project to ensure the completion of work by subcontractors

Key Skills and Qualifications

Analytical Skills:

• Strong analytical and problem-solving abilities to accurately determine project costs.
• Attention to detail and precision in calculations and measurements.

Technical Skills:

• Proficiency in estimating software (such as Bluebeam, PlanSwift, or similar tools) and Microsoft Office Suite (especially Excel).
• Basic understanding of construction processes, materials, and methods.

Communication Skills:

• Good verbal and written communication skills to interact with team members, suppliers, and clients.
• Ability to clearly document and present cost estimates and related information.

Organizational Skills:

• Strong organizational skills to manage multiple tasks and projects simultaneously.
• Ability to maintain accurate and detailed records and documentation.

Teamwork:

• Ability to work effectively in a team environment and support senior estimators and project managers.
• Willingness to collaborate and contribute to team goals.

Educational Background:

• A degree or diploma in construction management, civil engineering, quantity surveying, or a related field is typically preferred.
• Relevant coursework or certifications in estimating or project management can be advantageous.

Attention to Detail:

• Keen attention to detail to ensure all aspects of a project are considered in the estimate.
• Accuracy in performing calculations and measurements.

Requirements:

• Willingness to do voice tasks
• Estimator with Construction Experience
• Experience with PlanSwift and BlueBeam are preferred but not required.
• Construction experience is highly preferred but not required
• Project Management experience is highly preferred
• Self-motivated
• Fueled by success
• Strong communication skills
• Problem-solving skills
• Self-sufficient-Ability to successfully multi-task
• Always willing to listen and learn
• Aligned with the Boaz Construction “Core Values” daily
• Timeless Building
• Exquisitely Coachable
• Calm Assertive Attitude
• Generate Value
• Idea Meritocracy

Tools to be used:

• Google Suite
• Slack
• Dropbox

Preferred but not required:

• PlanSwift

• $4 per hour (US)