Deputy Authority Clerk

Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself—sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals:

• Advance Airport Development
• Transform the Customer Experience
• Optimize Ongoing Business
• Cultivate Our Culture

Here, you’ll find a workplace culture that thrives on diversity and is anchored in our collective mindsets: collaboration, empathy, inclusivity, thoughtful decision-making, active listening, and always believing the best in people. If you are ready to contribute to a team that values meaningful impact and enjoys the journey along the way, we invite you to apply today and help us connect our community to the world.

Why You'll Love Working at SAN:

• Location:  The new Airport Authority Administration building, located on the San Diego International Airport campus and near the waterfront, providing stunning views of our runway, San Diego Bay, the Pacific Ocean, and the city skyline.
• Hybrid Work Schedule: We offer a flexible hybrid schedule, with an opportunity for remote work based on operational requirements, while supporting both in-office collaboration and remote productivity. 
• Salary: The hiring salary for Deputy Authority Clerk is starting at $106,020. The full pay range for Deputy Authority Clerk is $81,554-$130,486.
• Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan and 457 defined contribution plan. Plus, take advantage of our annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities—and much more!
• Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails.
• Application Deadline: April 1, 2025. Applications will be reviewed after the closing date.

About the Job:

The Office of the Authority Clerk is looking for a trusted and adaptable Deputy Authority Clerk to play a key role in governance, records modernization, and board operations. This position is essential to ensuring transparency, efficiency, and compliance in records management while fostering collaboration across departments.

As a specialized public agency, SAN operates much like a city but with a distinct focus on aviation and an engaged, appointed Board of Directors. The Deputy Authority Clerk will lead efforts to modernize records retention policies, enhance electronic file management, and ensure compliance with records laws, making a lasting impact on how our information is managed and preserved.

The ideal candidate will be a collaborative leader, ready to step in for the Authority Clerk as needed, ensuring seamless board operations and governance support. They will streamline processes, drive records modernization, and uphold public transparency standards, all while contributing to a workplace culture that values engagement and excellence.

What You’ll Do:

• Supervise & Ensure Compliance – Supervises the Assistant Authority Clerk team and the Records & Information Management Analyst, ensuring team goals are met and board and committee meeting activities comply with mandates, regulations, and documentation requirements.
• Board & Stakeholder Engagement – Maintains relationships with board members, stakeholders, and the community; represents the agency at board and committee meetings; delivers presentations and develops training programs on governance and compliance processes.
• Records & Information Management – Supports the development and execution of the agency-wide records strategy, policies, and risk mitigation measures; oversees compliance with the Enterprise Content Management System’s governance requirements.
• Training & Policy Implementation – Develops and implements communication and training programs to promote adherence to records management practices; ensures policies, procedures, and program updates are effectively communicated.
• Research & Reporting – Conducts research, prepares reports, and develops written materials and learning plans; stays informed on industry trends, regulatory changes, and best practices.

The Skills You Need:

1. Leadership & Influence – Builds relationships, sets clear expectations, and motivates others; develops talent, recognizes achievements, and secures support for ideas, projects, and solutions.
2. Critical Evaluation – Translates regulatory requirements into actionable strategies; analyzes challenges, develops alternative solutions, and identifies the most effective course of action.
3. Problem-Solving & Agility – Assesses situations, generates solutions collaboratively, and adapts quickly to evolving circumstances and unexpected obstacles.
4. Interpersonal Communication – Clearly conveys ideas, establishes expectations, and engages effectively with stakeholders across verbal, digital, and written formats; facilitates discussions and persuades when necessary.
5. Project Management – Defines processes to achieve strategic goals, ensuring efficiency, collaboration, and timely completion of initiatives.
6. Leveraging Technology – Uses and manages digital information effectively; demonstrates competence with relevant systems and applications.

The Experience You Need to Have**:

• Five years experience preparing meeting agendas, minutes, interpreting regulations, and supporting records management program in a public agency, of which three years were in a supervisory capacity, or any equivalent combination of education, training, and/or experience.
• Graduation from an accredited four-year college or university with a major in business, management or public administration, or a closely related field.

Preferred Licenses; Certificates; Special Requirements:

• Certification as Certified Municipal Clerk (CMC), Master Municipal Clerk (MMC), Certified Records Manager (CRM), Project Management Professional (PMP), and/or Notary Public preferred.

**Lacking some of the skills or experiences we've listed? No worries! Here at the San Diego International Airport, we're on a mission to cultivate a workforce as dynamic and diverse as the community we serve. While certain roles may require specific qualifications, we understand that talent comes in many forms. Some of our positions may not require specific degrees, and we're always open to individuals who bring a willingness to learn and a commitment to excellence. If you think this could be you, we encourage you to apply, and even if this position isn't the right role for you, we will add you to our database to consider for other opportunities in the future that align with your unique knowledge and skills. There's a chance we have the perfect spot for you to land!

EEO Statement

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.

Physical & Mental Demands

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation. If you need any form of accommodation during the recruitment process, please inform the Talent Acquisition Partner (Recruiter).

Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.