Remote Executive Assistant / Chief of Staff

About Our Client:

They are a fast-growing holistic wellness and longevity center specializing in neurodegeneration, regenerative medicine, and naturopathy. Led by a dynamic, highly engaged CEO, the company is expanding rapidly, growing from $2.8M in revenue (2023) to $5M (2024).  As part of this rapid expansion, they are seeking a high-performing Remote Executive Assistant / Chief of Staff to support the CEO in scaling operations, managing projects, and optimizing workflows

About the role:

This role is not a traditional administrative assistant position—they are looking for a highly proactive, solutions-driven Chief of Staff-style EA who can work independently, anticipate needs, and thrive in a fast-paced, startup-like environment. 

The ideal candidate will be a strategic partner to the CEO, ensuring his time is optimized, projects move forward efficiently, and day-to-day operations run smoothly. This person must be comfortable working in an ambiguous, high-growth setting where priorities shift rapidly.

Key Responsibilities:

• Serve as the CEO’s right hand, ensuring priorities are managed effectively 
• Anticipate needs, troubleshoot challenges, and offer proactive solutions 
• Manage complex scheduling, calendar optimization, and meeting preparation 
• Act as a liaison between the CEO and key stakeholders 
• Own task management and follow-ups using Asana (or similar PM tools) 
• Ensure meeting action items are captured and executed promptly (within 24-48 hours, 
• not days) 
• Improve and streamline processes to enhance efficiency and scalability 
• Work cross-functionally with sales, marketing, and leadership teams 
• Communication & Problem-Solving 
• Draft high-quality emails, reports, and internal communications 
• Independently resolve issues before they escalate to the CEO 
• Make decisions and execute tasks without needing constant oversight 
• Bring well-thought-out solutions when seeking approval or feedback 
• Coordinate the CEO’s frequent travel plans and event schedules 
• Ensure seamless logistics for speaking engagements, conferences, and podcast 
• appearances 
• Be available to support time-sensitive travel adjustments as needed

• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role 
• Background in a fast-paced startup, VC firm, or high-growth company 
• Experience with Asana, Slack, Notion, Google Suite, Zoom, and AI-powered 
• productivity tools 
• Previous experience supporting a remote, high-travel executive 
• Familiarity with the health & wellness industry is a plus but not required
• Fluent English – Exceptional written and verbal communication skills

• Fully remote position with a collaborative and supportive team
• 2 weeks PTO.
• Salary range of $2,500 - $3,000 USD per month

This position is open to candidates who are both based and residing in Latin American (LATAM) countries, such as Argentina, Brazil, Chile, Colombia, Costa Rica, Dominican Republic, Ecuador, El Salvador, Guatemala, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Uruguay, and Venezuela.

Applicants based outside LATAM, including those in the United States or other regions, will NOT BE CONSIDERED. Resumes must be submitted in ENGLISH, and applications that do not meet these criteria will be automatically rejected.

We are a staffing agency that partners with multiple clients. To maintain fairness and avoid conflicts of interest, we can only process one application per candidate at a time. However, we always keep your information on file, and if something changes with your initial application, we will consider you for other roles that match your experience.