Executive Assistant - Property Development & Administration

Job Overview

Join a fast-growing, design-led UK property development firm as an Executive Assistant (Part-Time) and play a critical role in supporting the founder and senior team. This is an exciting opportunity to become the organisational heartbeat of a high-end residential developer known for its thoughtful design and unique projects, including listed building conversions and boutique housing developments.

You’ll work closely with the founder (based in New Zealand) and a UK-based team member, acting as a strategic EA, inbox gatekeeper, and property admin all-rounder. This role is ideal for a highly organised, proactive, and experienced EA who thrives in a dynamic entrepreneurial environment, has property experience, and loves keeping things on track behind the scenes.

Part-Time: Approximately 20 hours per week
Monthly Salary: R14,000 (ZAR)

Key Responsibilities

• Inbox & Diary Management
• Prioritise and manage the founder’s inbox, filtering urgent actions and highlighting critical items.
• Maintain and coordinate calendars across time zones (NZ & UK).
• Ensure follow-ups, reminders, and flagging of overlooked tasks are handled seamlessly.
• Property Administration
• Track and chase signatures, documents, and legal paperwork related to planning, conveyancing, insurance, and compliance.
• Liaise with agents, solicitors, and joint venture partners.
• Monitor and filter shared inboxes for incoming deals and development opportunities, presenting only high-potential options.
• Project Support
• Support project delivery with document collation, coordination, and deadline tracking.
• Use Monday.com to keep internal systems up to date and assist external collaborators in navigating the platform.
• Research tasks such as sourcing local suppliers (e.g., interior designers) and compiling shortlist recommendations.
• General Executive Support
• Handle a variety of ad hoc business and personal admin tasks.
• Help prepare summary briefs for meetings and identify key actions.
• Act as the connector between the UK and NZ team, ensuring nothing falls through the cracks.

• Minimum 3 years of experience as a high-level Executive Assistant, ideally supporting entrepreneurs or small business owners.
• Proven background in property development, architecture, or construction support roles.
• Familiarity with UK planning, property compliance, and development documentation.
• Comfortable using tools like Monday.com, Google Workspace, Zoom, and other remote collaboration tools.
• A proactive mindset with excellent organisational skills and an ability to think two steps ahead.
• Must have access to a laptop, reliable internet, and a quiet professional work environment.