Medical Executive Assistant

About the Role

We are seeking a Medical Executive Assistant to provide high-level administrative and patient support for a weight loss practice. This role requires strong organization, attention to detail, and patient coordination to ensure a seamless experience for both the medical team and patients.

The ideal candidate has experience in scheduling, EMR management, and patient follow-ups and can work efficiently in a fast-paced medical environment.

Key Responsibilities

• Scheduling & Patient Follow-Ups:
• Manage appointment scheduling and rescheduling for patients.
• Follow up with patients who have not scheduled within a week.
• Reach out to patients who have canceled and offer to rebook their appointment.
• Send appointment reminders, including what patients need to bring (e.g., recent test results).
• Patient Documentation & EMR Management:
• Process and manage patient paperwork, including medical waivers and consent forms.
• Update and maintain accurate patient records in the Electronic Medical Records (EMR) system.
• Ensure all necessary patient forms and documents are completed before appointments.
• Administrative Support:
• Assist in coordinating communications between patients and the medical team.
• Ensure all patient interactions are handled with confidentiality and professionalism.
• Provide additional administrative assistance as needed to support healthcare operations.

Qualifications & Skills

• Experience & Technical Skills:
• Previous experience in a medical administrative role or executive assistant position.
• Familiarity with EMR systems, medical scheduling software, and patient documentation.
• Strong organizational skills and ability to handle multiple tasks efficiently.
• Excellent communication skills with a patient-centered approach.
• Personal Attributes:
• Detail-oriented with strong follow-up skills.
• Professional, compassionate, and discreet when handling patient information.
• Ability to work independently and proactively solve problems.

This is a 100% Remote Work

Full time

Night shift

$5/hr