Virtual Assistant/Personal Assistant

Position Overview

We are seeking a highly experienced, detail-oriented, and proactive Virtual/Personal Assistant to support the CEO of a growing technology company. This role is ideal for someone who has previously worked with US-based executives, is adept at managing multiple priorities, and thrives in a remote, fast-paced environment. The successful candidate will be expected to work independently with minimal supervision, while handling a wide range of professional and personal tasks with discretion and efficiency.

Key Responsibilities:

Executive Support:
• Manage and optimize the CEO’s calendar, prioritizing and coordinating meetings, conference calls, and events with US and international stakeholders.
• Handle email and communications—screen, respond, and draft correspondence with a clear, professional tone.
• Coordinate and prepare for virtual and in-person meetings—agendas, minutes, presentations, and follow-ups.
• Assist with strategic projects, research, and report preparation.
• Serve as a gatekeeper and bridge for smooth communication between the CEO and teams/partners.

Travel & Logistics Management:
• Plan and manage complex domestic and international travel including flights, hotels, transportation, and itineraries.
• Ensure timely arrangement and coordination of visa applications and compliance with travel policies.
• Handle logistics for business and personal events, including meetings, conferences, and social engagements.

Personal Assistance:
• Oversee personal calendar management including appointments, family events, and special occasions.
• Coordinate personal tasks such as household services, purchases, gift arrangements, and other ad hoc needs.
• Manage personal finances, including expense reports and budget tracking.

Administrative & Project Coordination:
• Work on special projects assigned by the CEO, delivering high-quality outputs with minimal direction.
• Maintain and organize digital files and documents in cloud-based systems (Google Drive, Dropbox, etc.).
• Provide ongoing status updates and proactively identify areas where support may be needed.

Requirements:
• 5+ years of experience supporting C-level executives, preferably in a US-based technology or startup environment.
• Proven ability to operate independently, anticipate needs, and take initiative without micromanagement.
• Excellent understanding of US business practices, culture, and communication styles.
• Proficiency with tools like Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Trello, Notion, etc.).
• Superior written and verbal English communication skills with attention to clarity and tone.
• Strong sense of discretion, confidentiality, and professionalism.

Preferred Qualifications:
• Experience supporting remote US-based executives or founders in tech/startups.
• Familiarity with CRM platforms, social media management, or basic bookkeeping.
• Comfortable navigating global time zones for scheduling and coordination.