Remote/Local Executive Assistant to Co-Founder Bay Area ONLY

A growing AI company with a multi-agent AI platform is looking for a remote Executive Assistant to support the C0-Founder/CEO. This is a new role. The company has been in business for 1.5 years, has 30 employees and is scaling up. The role is full-time remote and the CEO would like an assistant in the Bay Area. Occasionally minimal assisitance.

About the Job:

Vet and prioritize the CEO’s emails and draft responses

Coordinate scheduling and travel for the CEO when he speaks at conferences

Maintain well-organized filing systems for professional records and correspondence

Handle confidential and sensitive information with discretion

Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

Proactively manage daily calendar, identifying and mitigation potential conflicts

Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items

Planning and executing internal and external meetings and events

Schedule internal and external meetings

Coordinate complex travel arrangements including flights, cars, hotels, and other reservations

Process expense reports

Assist with personal scheduling, such as coordinating appointments or family-related engagements.

Ad hoc projects as needed (order merchandise w/company logo, etc.)

Limited off-hour availability via text

About You:

Minimum of 5 years of experience in a related support position

BA/BS from a college or university

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Dynamic and proactive comfortable in a fast-paced environment.

Polished, professional demeanor

Proactive go-getter; no task is too big or too small

Outstanding communication skills

Salary, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Unlimited PTO,

$500 quarterly stipend for home office

Hours: 8am-4pm or 5pm