Primarily Remote Executive Assistant to CEO (NY or DC (ONLY)

A company formed in 2017 with a mission to invest in conservation and regenerative practices and powering us to a sustainable future for the benefit of nature is looking for an Executive Assistant to the CEO. This position is fully remote and will require the EA to meet with the CEO perhaps twice a month. The CEO goes between NYC and D.C. so the EA can be in either location. The firm has 12 employees and an entrepreneurial environment.

About the Job:

Coordinate and prioritize meetings and maintain calendar

Attend meetings, take notes and follow up on action items

Understand what the company does and represent the CEO when needed

Compose and edit e-mails, memos, and prepare communications on the CEO’s behalf

Plan and attend events and meet with stakeholders

Research biographical and background information on new contacts prior to initial call with CEO or senior staff

Create and update calendar of events (confirmed events and/or possible future events)

Create reports and update internal databases

Assist in creating meeting agendas

Manage Board of Directors activities and meetings

Identify opportunities to improve processes and procedures

Execute special projects and other duties as assigned

Create presentations, spreadsheets and charts

Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

Coordinate complex travel arrangements

Vet and prioritize the CEO’s emails

Process expense reports

Send gifts

Some off-hour availability required

Occasional travel

About You:

Minimum of 7 years of experience in a related support position

BA/BS from a college or university (degree in Business or Economics a plus)

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Proficiency in the Adobe Suite

Comfortable interacting with government officials and high-level executives

Polished, professional demeanor and understanding of appropriate communication style when interacting professionally

Proactive go-getter; no task is too big or too small

Outstanding communication skills-written and verbal

Salary, Bonus, Benefits (medical, dental & vision: individual plan paid 100% by company), Unlimited PTO, Parental Leave