Executive Assistant

Prescott’s is the largest Surgical Microscope ISO (Independent Service Organization) in the United States, with a flourishing refurbish and resale business complementing its service offering.  With a team of 200+ FTE’s including a nationwide team of sales/service technicians, and a growing team of field-based Neuro-scope specialists, Prescott’s is well positioned to take advantage of the segment migration to higher specification scopes in the medium term.  Prescott’s has also established a fast growth surgical microscope business in the United Kingdom. 

With robust organic growth, Prescott’s has begun to develop its strategic footprint in adjacent sectors and modalities, with the purchase of Preventative Maintenance Medical, a leading Midwest provider of sterilizer/autoclave services and equipment; Heartland Medical, a leading provider of Anesthesia and other monitoring equipment for ASC’s/regional hospital and medical facilities and vet/pet practices in the Midwest and beyond; and Arvana (trading as Adeptomed and Pioneer Biomedical) in Kansas City, MO. Arvana brings market leadership in patient monitors and infusion pumps, and provides an significant opportunity for cross-sell with the existing Prescott’s entities. 

This position will be onsite and located in Kansas City, MO.

EXECUTIVE ASSISTANT – JOB SUMMARY 

The Executive Assistant will play a crucial role in providing high-level administrative support to our CEO, CFO and SVP of HR. In this dynamic position, you will:   

• Provide comprehensive support to the CEO, CFO and SVP, HR that ensures a professional, responsive and effective experience with the organization. 

• Manage and coordinate a demanding calendar schedule. 

• Organize and prepare materials for a variety of executive meetings, including agendas, reports, and presentations. 

• Own the coordination monthly Town Halls including coordination of material and presenters, Q&A facilitation, follow-ups and continuous process improvements. 

• Draft correspondence, memos, and other documents on behalf of executives. 

• In collaboration with the SVP, HR, build a digital communication intranet including implantation of tool, and building and coordinating monthly content with other employees. 

• Complete and submit expense reports. 

• Provide complex travel arrangements, creating consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last-minute changes or cancellations. 

• Conduct research and provide support for special projects and initiatives. 

• Maintain confidentiality and use a high degree of discretion. 

• Prioritize inquiries and requests while troubleshooting conflicts with little guidance, making sound judgements and recommendations to ensure smooth day-to-day engagements. 

Knowledge, Skills, and Abilities that demonstrate innovation, passion, service, and execution: 

• Minimum of 10 years of professional experience in an executive assistant role 

• Proficient in Microsoft 365, including Word, PowerPoint, Excel and SharePoint; experience with virtual meeting tools such as TEAMs and other project management software helpful. 

• Ability to work on-site in our Kansas City location, with flexibility for after-hours to handle urgent matters when needed. 

• Associates degree or equivalent qualifications and/or work experience in a related field. 

• Excellent organizational and time management skills. 

• Strong communication; both written and verbal, and interpersonal skills. 

• Ability to handle highly sensitive and confidential information with discretion. 

• Detail-oriented and able to prioritize tasks effectively. 

• Self-starter; have a resourceful and proactive approach to problem-solving. 

• Adaptable and ability to work in a fast-paced environment. 

• Have a positive attitude and welcoming personality. 

What we offer:

At Prescott’s, we prioritize your well-being and growth with a comprehensive benefits package including uncapped commissions earnings potential, PTO, medical, dental, and vision coverage, life insurance, disability insurance, as well as a 401K plan with company matching. But we don't stop there – we're committed to your continuous learning and development, offering opportunities for training, workshops, and certifications. Our fun and inclusive work environment celebrates diversity and fosters growth, making every day an opportunity to thrive.